PURCHASING/ACCOUNTS PAYABLE CLERK

SUMMARY: The objective of a Purchasing /Accounts Payable Clerk is to process requisitions, purchase orders and invoices daily, accurately and in a timely manner. Providing excellent customer service to departments and vendors is extremely important in helping fulfill the primary objective.

ESSENTIAL DUTIES and RESPONSIBILITIES include the following. Others duties may be assigned.

  • Process requisitions
  • Create purchase orders
  • Process invoices auditing for accuracy and compliance with ECU, State of Oklahoma, and Federal requirements.
  • Prepares invoices for payment through the ECU Accounts Payable section in the Controller's Office
  • Assign state object codes
  • Fax and/or mail purchase orders
  • Provide customer service, both in person and on the phone
  • Capitalize equipment orders
  • Assist with the inventory process by, but not limited to, providing copies of invoices for inventory purposes
  • Keep current on product pricing
  • Provide training to end-users for Jenzabar
  • Process ProCard transactions
  • Provide training to end-users for ProCard
  • Process ProCard applications
  • Set-up new cardholders within the ProCard system
  • Order new tags for ECU vehicles
  • Process insurance information for new vehicles
  • Set up new vendors
  • Send out W-9 forms
  • Send tax-exempt letters
  • Assist with Personal Services Contracts

EDUCATION and/or EXPERIENCE: High School diploma or general education degree (GED) required. Five years experience in a business environment, especially in office serving customers or clients, preferred. Bachelor's degree (in Business) preferred.

OTHER SKILLS and/or EXPERIENCE:

  • Basic understanding of accounting, record keeping, and basic business functions
  • Verbal and written (in English) communication skills. Good business math skills
  • Ability to use or learn to use necessary computer programs and word processing, database and spreadsheets on PC's, office equipment (i.e. computer, fax, copier, telephone, etc)
  • Demonstrate the ability to use filing systems in the Purchasing Office and ability to learn ECU accounting system
  • Ability to work successfully with faculty, staff, students, and vendors
  • High frustration tolerance level
  • Cheerful personality and a willingness to support the mission and tasks of the Purchasing Office

To Apply: Send letter of application and resume including names and phone numbers of three professional references to: Ms. Leslie Martin, Human Resources Director, East Central University, Ada, OK 74820.

AA/EOE