Room 101, Administration Building
I. CALL TO ORDER
Dr. Anderson, vice president for academic affairs, called a regular meeting of the Academic Affairs Council to order at 9:00 a.m.
II. ROLL CALL
Members Present: Duane
C. Anderson, Pamla Armstrong, Dennis Boe, Bob Feighner, Kurt Jackson, Carlotta
Lockmiller, Linda Mitchusson, Bill Osborne, Jack Paschall, Charles Perry,
Shirley Talley, Nancy Thomason, Alvin Turner, C. J. Vires, Bruce
Recorder: Holly Sewell
III. APPROVAL OF MINUTES
The minutes of November 14, 2000, for the Academic Affairs Council were approved as posted to the Academic Affairs Web Page.
IV. DR. BILL S. COLE
Dr. Cole met with the council to provide information on projects taking place on campus during the spring semester. Offices in Horace Mann were refurbished over the Christmas break. Cosmetic work is going on in McBride, Old Science Hall and the Oklahoma Room. Most of these projects stayed on schedule even with the bad weather.
Renovation of the Old Library will go out for bid by the end of March. The renovation will provide additional office space, two large computer labs and conference rooms. This project should get underway by the end of April and be completed by the end of the year.
Work on the roof and ceiling at Kerr Center is another project set to take place this spring. A consulting firm has been on campus to review and study the situation. Plans are to have the project go out for bid and under contract before the end of May.
The University Foundation is hoping to hear from the Reynolds Foundation about a grant for the proposed fine arts center by the end of January. This is a $14 million dollar project that will take at least 2-3 years to complete.
V. MR. TODD ESSARY
Mr. Essary thanked everyone for their support on the Great Escape event in the fall. There were 125 students and their families at this event. He also provided the council with information on upcoming Student Services recruiting activities:
ECU Winter Jam - Saturday, January 27, 2001 - This is the second year for this event. Will include tours, information sessions, free lunch and tickets to ECU’s game against Midwestern State University that afternoon. Mr. Essary is expecting 150 students and their families for this event. Faculty are invited to attend.
ECU Native American
Day - Wednesday, January 31, 2001
Native American high school students statewide are invited. The event includes speakers, tours, a luncheon and much more.
Meet - Tuesday, February 13, 2001
This is a campus wide event from 9 am through noon and hosts over 100 high schools statewide. There are three divisions with over 2,000 high school students taking tests on-campus. Mr. Essary went over procedures for the day.
Call/E-Mail Sheets - will be released in early February.
VI. Unit Reports
Education and Community Services Center-Ms. Nancy Thomason
Interviews are scheduled for the position of Coordinator of Distance Learning.
Library-Dr. Charles Perry
An ad has been submitted to fill the position left vacant by Lori Mardis.
The Faculty Advisory Committee meets January 28 and with the Regents on February 9.
Humanities and Social Sciences-Dr. Alvin Turner
Dr. Turner critiqued part of the North Central self study report by candlelight during the ice storm. A Black Folk Art Exhibit by Georgia Pugh will be on display in the student center in February. Dr. Turner is working with Maud Schools on a historical grant.
Mathematics and Sciences-Dr. Bruce Weems
Business-Dr. Linda Mitchusson
Recruiting for several open faculty positions is taking place this spring. Dr. Mitchusson indicated she will be working on the self study for the School of Business accreditation. The School newsletter is now on the ECU web page.
Ms. Armstrong thanked faculty for turning in their grades in a timely manner. Grade reports went out on schedule. ECU now has an electronic Application for Admission on our web site. Since the application was posted to the web, the Registry office receives 4-5 applications a day electronically. Dr. Anderson thanked the Registry Office staff for working so diligently in getting out grades.
School of Education
and Psychology-Dr. Bill Osborne
Certification and accountability issues in Education are being raised once again, which may mean requirement changes in the future.
Coordinator-Dr. Carlotta Lockmiller
Dr. Lockmiller read the second draft of the self study during the break. The document needs some editing and there are still a few parts that have not been turned in. Dr. Lockmiller hopes to get the self-study on-line in the next month or two.
Services-Mr. Bob Feighner
Mr. Feighner thanked Registry office staff for their help in getting out grades. He also reminded everyone that Charles Pokorny retired December 31, 2000.
Institutional Research Center-Dr. Kurt Jackson
Grants and Research
Information Center-Mr. C. J. Vires
ECU has 7.8 million dollars in grants approved and 13.8 million in operation. The University received funding for one new summer academy and continued funding for two academies.
School of Graduate
Studies-Dr. Jack Paschall
Intersession classes got off to an icy start.
VII. AGENDA OF THE VICE PRESIDENT FOR ACADEMIC AFFAIRS
Dr. Anderson introduced Holly Sewell as the new Assistant to the Vice President for Academic Affairs. Ms. Sewell fills the position left vacant by Sue Milner who retired from ECU after 29 years of service. Among other duties, Ms. Sewell will be keeping calendars for Drs. Talley and Anderson. Please call extension 203 to schedule appointments.
Dates and Times
January 9 Faculty Return
Deans and Dept. Chairs meet with VPAA and AVPAA - 9 am in the Oklahoma Room
General Faculty Meeting - 1 pm in the Ballroom
January 10 Regular Enrollment
January 11 Classes start-will look at small classes in late afternoon and early the next morning .
January 10 Intersession ends
January 15 Martin Luther King Day-No classes, offices closed
January 18 Last day to add 1st 8wk courses
January 18-19 BOROC meeting
January 19 Non-instructional contribution forms due
January 24 Final summer schedule due
January 25 Last day for 100% refund
January 26 Census day
January 29 Spring 01 Load Report due
Proposed Fall 01 schedule due
Proposed Fall 01 Load Report due
February 5 Syllabi due
Tenure applications due
February 6 ACT
Reappointment of Non-Tenured Faculty letter due
March 1 Promotion applications due
March 9 Administrator evaluations due
for spring, December 11
The enrollment report run by the Registry Office on December 11 shows undergrad FTE up 1.7% and graduate FTE up 5.3%. Overall FTE is up 1.9% and 4.1% in headcount.
Of the winter intersession classes scheduled, only two were canceled. Before Christmas break, 163 students were enrolled in intersession classes, up from 148 last year.
of Course Descriptions
It has been suggested that course descriptions be moved from the school sections to the back of the catalog and listed alphabetically. Dr. Anderson put this item on the agenda for discussion at the deans/dept. chair meeting next week.
ECU is currently not a CLEP site. Students taking CLEP exams must go to Seminole State College. In order to serve our students better, Dr. Anderson is checking into the possibility of ECU becoming a site.
Evaluation forms will be distributed the 1st of March and are due back in the Academic Affairs Office by March 9.
A memo with instructions and a form for submitting the January 2001 computer count was distributed. A copy of the form has also been sent electronically. Deans are reminded not to rely upon existing inventory documents, a physical count should be made of the computers.
Dates, Title IV Funds
The new drop/withdrawal dates are listed in the new class schedule book. The drop dates coincide with students receiving Title IV funds.
Court Lifts Injunction
Dr. Anderson informed the Council that a federal appeals court has lifted an injunction barring race-based admissions.
Changes or additions to the general education night schedule are due February 9.
Dr. Linda Massey is the primary facilitator of a trauma team established to address the emotional/psychological needs of students or faculty when an incident of trauma occurs on campus. This team does not deal with medical issues, only those of a social/psychological nature.
Admitted by Core GPA
A third category of admission for Beginning Freshmen has been added. ECU admitted 15 students under the Core GPA category in the fall of 2000. Of the 15 students, 7 took one 0 level course; 1 took two 0-level courses; 1 took three courses; and 2 took two or more. Three students enrolled in reading; three in English, and four enrolled in intermediate math. These numbers do not reflect a big difference in the number of students taking remedial courses admitted in this new category versus beginning students admitted in the other two categories.
The Academic Calendar for 2001-02, submitted to the OSRHE, was distributed to Council members.
Information regarding transfer credit was distributed to new faculty. Dr. Anderson encouraged the Deans to copy the information for Department Chairs and faculty.
Dr. Anderson distributed several articles of interest to the Council for their review.
VIII. AGENDA OF THE ASSISTANT VICE PRESIDENT FOR ACADEMIC AFFAIRS
Dr. Talley reported that student evaluations from the fall semester are being scanned.
Enrollment Dates -
PLC, Regular summer, June/July
PLC April 23-26
Regular Summer June 1
June/July June 13-15
Multicultural Annual Report
Deans should support their faculty in gathering information of any activities of a multicultural nature in which faculty participated. The information is to be sent to the Academic Affairs Office no later than March 21. Activities are during the period May 2000 through May 2001 and anticipated activities in March and April.
The following faculty have been recommended by their department chair and/or dean to be added to the active list of ECU advisors:
Allene Warren Kenneth Andrews Robert Hill
Ceclila Lin Kathleen Landes Ken Hada
Barbara Gibson Jeff Tymony Hongkai Zhang
Barbie Hardison Nancy Norvell Greg Plumb
In studying the issue of retention, it has been found that students making a “C” or less in UNIV 1001 do not succeed in their other subjects and eventually drop out. Dr. Talley is working on a plan to help improve retention through the Freshman Seminar class.
Department Writing Plans & English Proficiency Committee
The English Proficiency Committee has reviewed all the old departmental writing plans. The committee will now go back to the departments to help with some fine tuning. Plans are due before spring break.
The Cultural Activities Committee has $400 that is unencumbered. If anyone has a cultural event that needs help with funding, they should provide Dr. Talley with the following information: name of the event, person or organization in charge of the event, dates, and the people who will benefit from the event.
IX. OLD BUSINESS
Lab Policy on Opening and Closing Times
Opening and closing times of computer labs must be posted in the labs. Any changes in posted times should be sent to Dr. Anderson and campus police.
The General Education Advisory Committee will be called into session this spring. The revised syllabus form will be discussed at the February meeting. Dr. Anderson will schedule math literacy skills for discussion at the Deans/Dept. Chair meeting next week.
Departmental brochures should be completed as soon as possible. The color copier in the Assessment Center is available for use provided departments furnish their own paper.
No applications were submitted.
Dr. Anderson distributed the first draft of the Academic Affairs Procedures Handbook. He asked the Council to review and bring back changes to the March meeting. He went on to say that this is a procedures document only; it does not supersede the Faculty Handbook.
X. NEW BUSINESS
Policy on Overdue
Interlibrary Loans - Dr. Perry
Dr. Perry discussed with the Council a draft policy on overdue interlibrary loans. This policy was developed due to the increasing problem of overdue books over the last couple of years. Overdue interlibrary materials is a serious issue that can adversely affect all who utilize this service.
This meeting is scheduled for 9:00 am on January 9 in the Oklahoma Room. Items to be included on the agenda for that meeting were discussed.
and Forms for FY02
Budget Guidelines and forms for 2001-02 were distributed. The forms are unchanged from last year. Requests for new monies must be justified and linked to a department, school, or academic unit goal or objective and to assessment results where applicable. Completed forms should be sent electronically to Marilyn Cole by February 20.
There being no further
business, the meeting was adjourned at 1:30 pm. Deans met
immediately after the regular AAC meeting. The Deans Council will meet
February 6. The next meeting of the full Council is scheduled for March
Duane C. Anderson
Vice President for Academic Affairs