Enrollment is down again. However, there is an increase in undergraduate enrollment, an increase in beginning freshmen above the past five years, and an increase in new transfer students at the undergraduate level.
As of today, enrollment is up for the fall semester, but this is very preliminary. To break even with last year, 554 additional students must enroll.
Computer Labs-Days and Times
Deans were reminded that they are responsible for making sure the persons in charge of computer labs submit the Computer Lab Policy form showing days and times labs will be open for student use. The form is submitted to security, the academic affairs offices, and the deans' offices.
Capstone Classes-OSRHE and Assessment
When Dr. Jackson compared the Assessment Plans with capstone courses submitted earlier, most of the defined capstone courses were not in the Assessment Plans. Capstone courses will be discussed at the August retreat.
Back-to-School Schedule, Including
a. August 14 is the retreat for council members at 10:00 a.m. to 2:00 p.m. on campus. The second session is August 15 at 10:00 a.m. to 5:00 p.m.
b. August 16 is new faculty orientation. There are ten to fourteen new faculty. They will be sent to the deans at 1:15 p.m.
c. August 17 faculty return to campus for a 9:00 a.m. faculty meeting. A professional dinner is at 6:30 p.m.
d. August 18 is regular enrollment for the fall semester.
e. The Freshman Rally is August 19, 6:00-7:30 p.m.
f. Classes begin August 20.
Requirements for Requisition Processing
Dr. Anderson distributed a memo from the Business Office dated March 3, 2000, concerning requisitions, check requests, and invoices. Invoices now require only one signature. Deans may request, however, that department chairs and grant director continue to submit all their requisitions to the deans for approval.
of 1999-2000 Specialty Program Accreditation Visits
The Legal Studies review is to be acted on in July. The site visit was good and positive. Legal Studies should be approved by the American Bar Association (ABA) shortly.
The Graduate Rehabilitation site visit in the spring was less positive than expected. ECU has submitted a rebuttal. CORE should decide in July. Full accreditation is expected.
Upcoming next year for visits are the Oklahoma Board of Nursing in the spring, Environmental Health Science in the spring, Music is scheduled for the spring, and the school of Business ACBSP will do a self-study this year and have scheduled a site visit October 29-31 in conjunction with the North Central Accreditation visit.
1.. Technology Plan
Last spring, Dr. Cole appointed an ad hoc committee to develop a technology plan. The group, chaired by
Mr.Vires, put together an excellent technology plan with broad goals for the institution. The full report includes the general institutional goals and the subcommittee reports. The subcommittee reports are much more specific and have specific recommendations. There are good recommendations to consider and should be used as a guide in the next few years to improve technology services. Copies will be available at the August retreat.
V. AGENDA OF ASSISTANT VICE PRESIDENT FOR
The Rally is set for Sunday, August 20. As an
attempt to simplify and streamline the process, the Alumni office will take a
very active leadership role this year. Dr. Talley is still asking for Academic
Affairs Council participation.
July 18 and 19 Enrollment
The Registrar will be the contact person for
enrollment problems in Dr. Anderson and Dr. Talley's absence. Deans are to have
standby advisors if needed in the Advising Center.
New Faculty Seminar, August 16
Deans are to send a list of items they plan to
cover in the school meetings to avoid duplication of topics.
Transfer Curriculum Meetings, September 13
Faculty involved in the Transfer Curriculum
meetings have been notified. Committee members meeting at UCO this year are
Management Information Systems, Mathematics, Business Communication, and
VI. UNIT REPORTS
Continuing Education and Community Service-Ms. Nancy Thomason
Two grants refunded with Early Settlement, East
Central and South Central. The PDI and DDSD grants are waiting for final
A main challenge is hiring staff in grants and
Continuing Education areas. The Director of Wellness Center position is open.
Ads have been submitted for an academic advisor at Shawnee.
Assessment Center and Institutional Research-Dr. Kurt Jackson
Some assessment reports have not been
submitted. Deans were asked to follow up on the five named.
School of Humanities and Social Sciences-Dr. Alvin Turner
A search is in process for a position in
criminal justice in the Human Resources Department. Dr. Richard Baumgartner has
been appointed as the Col. Tom A. Thomas Endowed Chair. A search for a social
work position will begin in the spring.
Ms. Kathleen Rivers-Landes has been employed in
the Art Department and Dr. Kenneth Hada filled the position in English vacated
by Jane Fife.
School of Mathematics and Sciences-Dr. Bruce Weems
A search is ongoing for a faculty position in
School of Business-Dr. Linda Mitchusson
The school has employed Dr. Hongkai Zhang and
Mr. Michael Clugston in Business Administration and Dr. Cecelia Lin in
The Management Information Systems
(MIS)concentration was approved and is effective fall, 2000. There is interest
from computer science majors to minor in the MIS concentration. The School is
still on track to deliver General Business via OneNet to Shawnee and
School of Education and Psychology-Dr. Bill Osborne
Next year all education programs across the
nation will be submitting a report card. It is important because it will rank
individual programs and states. Alternative Certification is a difficult process
for the student because of costs, time, and the difficulty in demonstrating
state competencies have been met.
HPER is interviewing for an Intramural Coach
position vacated by John Smith. Barbara Reed-Hardison was hired for assistant
coach to replace Traci Henley.
Education has positions available in Early
Childhood and Counseling. Dr. Shirley Carson retired early and the Counseling
position is an unfilled position from last year.
School of Graduate Studies-Dr. Jack Paschall
Stanley Nnochirionye is in Nigeria until August
Office of the Registrar-Ms. Pamela Armstrong
The 2000-01 Catalog will be delivered by August
8 and will be ready for the fall semester. Stephanie Cooper will be away from
the office for six weeks to care for her newborn son.
NCA Self-Study Coordinator-Dr. Carlotta Lockmiller
Self-Study is quiet this summer. Dr. Lockmiller
is reviewing the first draft for content and organization to see what has and
what has not been addressed. Dr. Anderson stated the process is about where he
thought it would be at this time. There will be significant work by committees
in the fall.
Grants and Research Information Center-Mr. C. J. Vires
Mr. Vires reported 7.73 million dollars in
Also, he expressed his appreciation to those
working on the technology report.
Workshops will be held on implementing a grant
program and on compliance review. A meeting with all budget directors is planned
in the fall and follow up workshops. Reviews will not take place until
Brown bag workshops for new faculty are being
considered. Mr. Vires will show them how to take an idea and put it into a
proposal. In the spring, will discuss how to develop the proposal.
Dr. Anderson's view on compliance issues is
that the intent is not to find problems but to help grant administrators to
avoid problems. Federal auditing guideline standards start to rise when awards
get to 10 million. The chances of having a complete audit of our federal
programs increases diametrically as monies go up.
Computer Services-Mr. Bob Feighner
Jim Waller and Tom Shannon are replacing
software and a lot of wiring is being done. Dave Henley took a class for network
There has been a lot of concern in finding
replacement parts for a switch for the phone system. There will be a day of shut
down to install the new switch. It will support some of the features that we
have seen lacking such as voice mail. There will continue to be a live operator
as required by state law.
Lincheid Libraries-Dr. Charles Perry
Rene' Hall is recovering from a broken leg. Ms.
Marti Mahaffy joins the library faculty in August to replace Debra
The library is migrating from an eight year old
text based hardware to an Internet configuration. In the next months the library
will offer an online catalog through Internet. It will be easier to use than the
VII. OLD BUSINESS
Budgets for 2000-2001
ECU received approximately one million dollars
in new money. Of that amount, 250 thousand dollars was earmarked to help
implement the expansion of the nursing program at Southeastern. In reality, the
institution received $732,000 in new state money.
The President made the decision to do several
things in salaries. The biggest change that all will see in payroll and will
have the most beneficial impact for all employees is the payment of all teacher
retirement contributions. It means $1,750 for every full-time faculty member. No
one received less than 3 percent salary increase. Some individuals also received
merit pay, or equity adjustments. For faculty, the average salary increase
across campus was about 3.8 percent. That includes the 3 percent, step for
year's experience, promotion experience, and extra monies individual faculty
receive if they pass certain thresholds toward work on the doctorate.
One budget change is that work study monies
will be 100 percent federally funded rather than the 75/25 ratio. One reason we
are able to do this is that usually it is difficult to use all work study funds
because of the lack of qualified work study students. If work study monies are
not used, funding is reduced within the next two years. This will allow us to
use all federal work study monies. Budget supervisors will be notified of how
many hours of work study monies is allotted. The procedure for turning in work
study payrolls is the same.
Dr. Anderson will meet with each of the deans
to discuss budgets and to identify changes. Other council members will be
scheduled to meet with him if there is something unusual. Technology and
Equipment budgets were distributed. Deans are to distribute sets to
2+2 Agreements with MSC, SSC, EOSC
It is important that every two-year degree
program at two-year schools match and form 2+2 guidelines. At the August
Retreat, Dr. Anderson will deal with setting up the mechanics of 2+2.
Research Day at UCO, October 27, 2000
All were reminded of the upcoming Research Day.
Brochures are available.
Status of Department Brochures
Dr. Anderson visited with Ms. Kennedy and she is working on department brochures.
NCA "Levels of Implementation"
This document was distributed but will be
discuss at the August Retreat.
Fall 2000 - Revise and Resubmit General Education Syllabi
General Education Syllabi will be revised and resubmitted. The Committee will be called back into session and Part I and Part II will be collapsed into one common syllabus. This will be reviewed by the Council and then go back to the General Education Committee for approval. This must be completed this year.
VIII. NEW BUSINESS
Tentative meeting Dates for 2000-01
Tentative dates were distributed. Council
members are to inform Dr. Anderson if there are problems.
Draft of AAC Goals for 2000-01
If there are changes or suggestions, send to
the Academic Affairs Office or Dr. Anderson.
There being no further business, the meeting
was adjourned at 12:15 p.m. Deans met immediately after the regular AAC
Duane C. Anderson
Vice President for Academic Affairs