April 16, 2002
Jack T. Conn Conference Room
I. CALL TO ORDER
The meeting was called to order at 1:05 pm.
II. ROLL CALL
Members Present: Duane C. Anderson, Pamla Armstrong, Bob Feighner, Claudia Hisle, Kurt Jackson, Carlotta Lockmiller, Thomas Morehart, Bill Osborne, Jack Paschall, Charles Perry, Richard Putnam, Holly Sewell, Shirley Talley, Nancy Thomason, Alvin Turner, C. J. Vires, Bruce Weems.
Members absent: None
Recorder: Marilyn Cole
III. APPROVAL OF MINUTES
The minutes of the February 21, 2002 Academic Affairs Council were approved.
IV. UNIT REPORTS
School of Graduate Studies - Dr. Jack PaschallV. VPAA AGENDA
Dr. Paschall reported he has been working on course rotations for outreach and ITV classes with the Education Department. Also, graduate pre-enrollment for summer is up.
Assessment and Institutional Research - Dr. Kurt Jackson
Student opinion surveys are in. Out of the 798 alumni surveys sent out, only 76 have been returned as of this date. The annual assessment reports are due from the Deans on May 3. The procedure for these reports will be the same as last year. Dr. Jackson passed out a copy of the 2002-2003 CSRDE Retention Survey results as submitted. The survey shows we retain 62-63% of beginning freshmen.
Library - Dr. Chuck Perry
Rehabilitation is the popular topic this month. Dr. Perry reported he is screening applications for the librarian position vacated by Mary Evans.
Grants Research Information - Mr. CJ Vires
ECU has 9.4 million in grants funded and 18.997 million in operation. Several first time project directors are submitting annual performance reports to the Grants Office.
Computer Services - Mr. Bob Feighner
Mr. Feighner reported that he, Pamla Armstrong and Jack Paschall have been appointed to the President's Task Force at the Ardmore Higher Education Center and attended a meeting there in March. The student center is starting up a fax service, contact Robert Hayes for more details. If there are still e-mail problems out there, contact Jim Benham at extension 702.
North Central Coordinator - Dr. Carlotta Lockmiller
Dr. Lockmiller and Dr. Nick Cheper made a presentation at the North Central Association annual meeting in Chicago. ECU is waiting for the Higher Learning Commission to send our list of readers. Dr. Lockmiller has been invited to speak at the annual meeting of the Oklahoma Association of Institutional Research and Planning.
Admissions and Records - Ms.Pamla Armstrong
Discussed with the council the "Request to Exceed OSRHE Enrollment Limits" form she developed. The Regents have given power back to the institutions to override the hour limit requirements. Dr. Anderson indicated these requests would be looked at very carefully and can only be approved by himself or Dr. Talley. Students may pick up this form in the Office of Admissions and Records.
Title III - Ms. Claudia Hisle
Ms. Hisle reported she has received 12 applicants for the fall training so far. Will be contacting the deans to help her make the selection. The Center for Excellence in Teaching and Learning will have an open house on May 2 (tentative).
School of Education and Psychology - Dr. Bill Osborne
This year's Title II report has been submitted which shows our numbers to be up. Dr. Osborne will get a copy of the report to the deans. On April 26, ECU will have a portfolio review visit by OCTP. There is still debate on the NCATE partnership agreement. Ms. Karen Longest has resigned to take a position at OBU.
School of Mathematics and Sciences - Dr. Bruce Weems
The School of Mathematics and Sciences awards assembly is Thursday, April 18. Drs. Rutledge, Williams and Sears received approval for a summer teacher collaboration project.
School of Humanities and Social Sciences - Dr. Alvin Turner
A search is underway to fill the vacant Social Work position. Delma Hall completed her doctorate. Donna Gough is defending her dissertation soon. The ECU Research Journal is being printed and will hopefully be ready to distribute at the Faculty Recognition Program. Dr. Turner feels the political science program is turning around due in part to the two new faculty members hired last year. Sonja Black, an English major, won a $1,000 Alpha Chi award.
Faculty Senate - Dr. Richard Putnam
Faculty Senate is working on the annual election and committee assignments.
School of Business - Dr. Tom Morehart
The name of the Business/Office Technology Department has been changed to Business Education and Office Technology to clarify which programs in the School of Business are accredited by the Association of Collegiate Business Schools and Programs (ACBSP) and which ones are not accredited. Kierra Wood, a marketing major has been selected to participate in a student exchange program (sponsored through the Lieutenant Governor's office), in Kyoto, Japan for two weeks. The School of Business Awards banquet is April 27. Interviews are being set up for the vacant positions in Accounting and Business Administration.
Center of Continuing Education and Community Services - Ms. Nancy Thomason
Discussions have taken place on how to better improve services at the off-campus sites-Ardmore, McAlester and Shawnee. Each semester, Continuing Education will visit the sites and take pictures of the students so they can have IDs made. Kelly Brown in the Library has come up with a viable system for off-campus students to get inter-library loans. A mentor with the America Counts grant has a good chance of being hired as a teacher in one of the public schools next year.
1. Regional VPAA Meeting March, 14, 2002VI. AVPAA AGENDAOf the 11 regional schools represented, only UCO and ECU have a viable count in Physics. The trend indicates that Physics as a major will disappear.
2. COI, March 14, 2002a. Forty members of the Oklahoma Business Coalition (OBEC) are on a policy board. Cindy Ross is on the board.3. Calendar Dates
b. A $30 million grant is being put together by the State Regents. Also, some money is being set aside for local institutions to submit grants. Money has been set aside in the "No Child Left Behind" program for paraprofessional training. The Bush administration has put lots of money into NSF, NIH and the Department of Education.
c. Report on the Higher Education Task Force on student retention. The policy revision on concurrent enrollment came forward and was passed 10-7.
d. Faculty Termination Policy Bill. Dr. Anderson is one of the three COI representatives on the Advisory Committee.
e. Teacher ed institutions met after COI. The next Regents' Supply and Demand report is in draft form and may be published soon. The shortage areas are in guidance counselors, library, special ed, and early childhood. Possible shortages in middle school art and music.Fall pre-enrollment is under way. Deans should ask faculty to let students know they need to get enrolled now.4. Summer 2002 enrollment
4-22-02 - Final spring load report due; student evals administered; PLC enrollment
5-11-02 - Commencement
5-14-02 - AACUndergraduate FTE is down for summer. Graduate is up.5. Noel-Levitz Schedule and ParticipationDr. Anderson distributed the Noel-Levitz Site Visit Agenda. Based on their findings and recommendations, there may be some significant changes the next few years. The site visit is in direct response to the North Central Association recommendations.6. General Faculty MeetingThe general faculty meeting will be held April 24 at 2:30 p.m. PLC enrollment is underway during that time. Students should be delivered to enrollment centers or departments by 1:00.7. Faculty Recognition and Retirement ProgramThe Faculty Recognition and Retirement Program is scheduled April 25 at 6:30 p.m.8. LecturesBoswell - April 23 at 7:00 p.m. in the Estep Center9. George Nigh Award LuncheonThe luncheon will be April 23 at 12:00 noon in the South Dining Hall. Shawn Collins is the recipient. She is a HPER major with a Spanish minor.10. OtherNone
1. PLC Enrollment/advisorsVII. OLD BUSINESSPLC enrollment gets under way next week.2. Student Evaluations for SpringStudent eval forms are ready to be picked up.3. OtherGerald Clarke's sculpture is in the University Center.
3. Administrator EvaluationsVIII. NEW BUSINESSThey are back and ready.4. Status of MIS projectThe selection committee have met and the general concensus is that we are close to a decision.5. Annual ReportThe format has been distributed and the reports are due on June 30.6. FY '03 Budget HearingsWill do budget hearings a little differently this year. Will try to do the academic units in a couple of days. The departments may be done together in the schools.
There being no further business, the meeting was adjourned at 2:45.
Duane C. Anderson
Vice President for Academic Affairs