I. CALL TO ORDER

 Dr. Anderson, Vice President for Academic Affairs, called the meeting of the Academic Affairs Council to order at 9:00 a.m.

II. ROLL CALL

 Members Present: Duane C. Anderson, Pamla Armstrong, Bob Feighner, Claudia Hisle, Kurt Jackson, Thomas Morehart, Bill Osborne, Jack Paschall, Charles Perry, Richard Putnam, Holly Sewell, Shirley Talley, Nancy Thomason, Alvin Turner, Bruce Weems.

Members absent:  Carlotta Lockmiller, C. J. Vires

Also present:  None

 Recorder: Marilyn Cole

III. APPROVAL OF MINUTES

The minutes of the October 16 meeting were approved as posted.

The minutes of the November 20 meeting were approved as posted.

IV.  VPAA Agenda

1.  COI meeting, December 6, 2001

There were presentations from two faculty and a student from the OSU Family and Consumer Sciences department regarding a grant and program dealing with the civic mission of higher education.

There was a presentation by Bryce Fair concerning cost projections for state-wide scholarship programs - OHLAP,  Academic Scholar Program and Oklahoma Tuition Scholarship Program.

Committee Reports:

1.  Online College of Oklahoma - Discussion of a proposal from Eduprise setting the cost for institutions if the system had 25,000 students per year using either WebCT or Blackboard.

2.  The Career Technology Centers have asked to have the agreement set aside which allowed students who complete the business program at the Career Technology Centers to be able to test out of Intro to Business at higher ed institutions.

3.  There has been a proposal from 2-year colleges to change the policy for concurrent enrollment for high school students.  Current policy says the courses for concurrent enrollment must be taught by regular faculty who primary employment is at the institution providing the course.  The proposal will change the wording to say that the "primary educational employment is at the institution offering the course."  It will be voted on next month..

4.  At the December 7 Regents meeting there was a new report card that had been published.

5.  The first million dollars of the monies allocated for performance-based funding will be shared equally.

Institutions with teacher education programs met and talked about the Title II report card.  Received copies of a couple of reports.

2.  Calendar Dates

12-19 - Grades are due
12-21 - Offices close at 3:00
1-2 - Offices reopen
1-3 - AAC
1-5 - Residual ACT
1-8 - Faculty return

3.  AAC Meeting Dates for the Spring

Dr. Anderson distributed the proposed spring AAC dates

January 3
February 19
March 28
April 16
May 14
June 18 (tentative)
July 16 (tentative)

4.  Spring Enrollment Report

Comparing like time frames, last year to this year, total FTE enrollment is up about 2.5% for spring.

5.  MIS Status

Yesterday the evaluation committee met and selected two companies as finalists, Sungard and Jenzabar.  Site visits will be arranged, probably in early January.  If one of these visits should be on January 3, the AAC meeting will be rescheduled.

6.  General Faculty Meeting Rescheduled

There will be no general faculty meeting on the 8th.  It has been rescheduled for January 22.

7.  April 25, 2002, 6:30 p.m. Faculty Recognition/Awards Ceremony

Just a reminder that there are to be no other events scheduled for the evening of April 25th.  All are encouraged to attend the faculty recognition/awards ceremony.

8.  Academic Committee, January 30, 2002

The deadline is January 17 for items to be submitted for the January 30 Academic Committee meeting.  Those items need to go directly to Holly Sewell.

9.  SWOSU Student Research and Scholarly Fair

Dr. Anderson asked the AAC if anyone had expressed an interest in attending.  Dr. Osborne shared that some from the Psychology Department were planning on attending.

10.  Computer Count - to be done in January

By the end of the week, all should receive the electronic form for the computer count.  There should be an actual physical count, not just listing from the inventory sheets.

11.  Computer Lab Schedules between Semesters - Campus Security

If there will be computer labs that will be open between semesters, remember Campus Security should receive a schedule of the days and times.

12.  Other

A.  This fall the Bachelor of General Studies was approved by the Regents and we are well into the implementation process.  It is an adult degree completion program and will be housed in the School of Humanities and Social Sciences.

B.  The President has recommended HRD Construction Company for the renovation of the old library, which is scheduled for completetion in 365 calendar days.  The contract also calls for the final renovation of Science Hall.

Also, completion of the second and third floors of Fentem Hall is scheduled.  Should create at least five additional seminar and classrooms on the third floor.

The President and Foundation have committed to providing $60 to $80 thousand to renovate space in the northwest corner of the Education Building for the math/science teaching lab.  The remainder of the space will go to the School Counseling Program and Title III.  Should be finished by the end of March.

1.  Program Review Status

Program Review has been going smoothly.  The Committee has Sociology, Psychology Bachelor and Master of Psychological Services.

2.  Student Evaluations

Student evals ran very smoothly.  Everything is back except for one section of Music.  The greenbar printout will not be ready until we return for the spring semester.

School of Graduate Studies - Dr. Jack Paschall.
In a transition of leadership at the Ardmore Higher Education Center.  Mary Jane Hamilton has retired and Kathleen Hallan is replacing her immediately.

Library - Dr. Chuck Perry.
Filled one of the two support staff positions.  Still interviewing for the other.  The arrowhead collection is back in the library.

Assessment and Institutional Research - Dr. Kurt Jackson.
Nothing to report.

Grants Research Information Center - Mr. C. J. Vires.
Absent

Computer Services - Mr. Bob Feighner.
A new library service is available that will allow more web based usage.

Admissions and Records - Ms. Pamla Armstrong.
Nothing to report.

Title III - Ms. Claudia Hisle.
Up and running.  Ms. Hisle distributed the new Title III Grant brochure.

School of Education and Psychology - Dr. Bill Osborne.
Suzanne Mayhue has been hired as Coordinator of the Title VII program.

School of Mathematics and Sciences - Dr. Bruce Weems.
Hired Mark Micozzi to join the Cartography program in the spring.  The new faculty member in Nursing is Roberta Mowdy.

School of Humanities and Social Sciences - Dr. Alvin Turner.
In February an exhibit entitled, "And They Called Us Colored", will be set up in the University Center.  Paul Lehman will be the speaker on the 18th.  Hired Linda Reese in History to replace Davis Joyce.

Faculty Senate - Dr. Rich Putnam.
Nothing new from Faculty Senate.

School of Business - Dr. Tom Morehart.
Nothing to report.

Center of Continuing Education and Community Services - Ms. Nancy Thomason.
In October the Child Development Center received a grant to update their facilities.  Have been working on that.  Will be making changes that will allow the Center to accomodate more babies.

1.  Winter Intersession - Assessment Lab Hours
Already covered.

2.  Status of AAC Goals/Objectives for 2001-02
In February will review documents to check progress.

None

Duane C. Anderson
Vice President for Academic Affairs