I. CALL TO ORDER

 Dr. Anderson, Vice President for Academic Affairs, called the meeting of the Academic Affairs Council to order at 9:00 a.m.

II. ROLL CALL

 Members Present: Duane C. Anderson, Pamla Armstrong, Bob Feighner, Claudia Hisle, Carlotta Lockmiller, Thomas Morehart, Bill Osborne, Jack Paschall, Charles Perry, Holly Sewell, Shirley Talley, Nancy Thomason, Alvin Turner, C. J. Vires, Bruce Weems.
Members absent:  Richard Putnam, Kurt Jackson

Also present:  Dwight Myers, Dr. Bill Cole

 Recorder: Marilyn Cole

III. APPROVAL OF MINUTES

The minutes of the December 18 meeting were approved as posted.

IV.  Dr. Bill S. Cole

Dr. Cole discussed upcoming budget issues with the AAC and how the state, the county and ECU in particular would be affected.

The University is getting ready to purchase and implement a Management Information System.  Five companies submitted proposals on the MIS system.  A decision should be made this spring on the final system.  Implementation should take approximately a year and half.

We are going to start some messy work in the next few days.  The old library will undergo a major renovation and there will be a major overhaul on the second and third floors of Fentem Hall.  There will also be work in Science Hall to meet the State Fire Marshall's mandate.

Enrollment looks good for the spring - should be up a little bit.  The master's level programs have grown in the past few years.  Undergraduate programs need to grow.  Off campus programs offer a lot of potential.

External funds generate a lot of support services for us.  We will have a good spring; next year we will need to see how the state budget picture looks for us.

VI.  Unit Reports

School of Graduate Studies - Dr. Jack Paschall.
Nothing to report.

Library - Dr. Chuck Perry.
Had a couple of additional resignations in the library - Karen Potter Hurst and Mary Evans.

Assessment and Institutional Research - Dr. Kurt Jackson.
Absent.

Grants Research Information Center - Mr. C. J. Vires.
Grants funded $8.4 million; in operation $17.4 million.  Gearing up for a few new projects in the spring.

North Central Coordinator - Dr. Carlotta Lockmiller.
No report yet from Dr. Kaplan.

Assistant to the Vice President for Academic Affairs - Ms. Holly Sewell
Dean's Meeting with secretaries at 2:00.

Computer Services - Mr. Bob Feighner.
The Groupwise update has been installed.  There has been an HP operating system update.

Admissions and Records - Ms. Pamla Armstrong.
Nothing to report.

Title III - Ms. Claudia Hisle.
Hired Dennis Walden.  Will be notifying the ten participants that we will meet with them on the 8th at 4:00 p.m.

School of Education and Psychology - Dr. Bill Osborne.
Nothing new to report.

School of Mathematics and Sciences - Dr. Bruce Weems.
Had about six intersession classes that had really good enrollment.  Drs. Cluck and Biles are working on their NIH Bridges program.

School of Humanities and Social Sciences - Dr. Alvin Turner.
Nothing to report.

Faculty Senate - Dr. Dwight Myers for Dr. Rich Putnam.
Faculty Senate met in December.

School of Business - Dr. Tom Morehart.
Still looking for someone in Accounting.

Center of Continuing Education and Community Services - Ms. Nancy Thomason.
The OERB Grant was re-funded.  It is to train teachers in the public schools and then they do classes about how we go from fossils to fuel.

1.  Semester Start-Up Dates and Times and 2.  Calendar Dates

1-5-02 - ACT Residual
1-8-02 - Faculty return - no general faculty meeting
1-9-02 - Intersession ends; Regular enrollment
1-18-02 - Part-time contracts due; NIC forms due
1-21-02 - Closed - Martin Luther King Day
1-22-02 - Recommendation for reappointment or non-reappointment of non-tenured faculty due; payrolls due
1-24-02 - Last day to:  Add courses, apply for degree, pay fees, receive 100 % refund
1-29-02 - Schedules and load reports due
1-30-02 - Academic Committee meeting
2-1- 02 - BOROC at ECU
2-5-02 - Syllabi Due
2-6-02 - Tenure recommendations due - will not be accepted after 5:00 p.m.
2-21-02 - AAC Meeting

3.  Interscholastic Meet Update, February 12

Things should be pretty much set up for the Interscholastic Meet

4.  Early Spring Enrollment

As of December 10, undergraduate enrollment is up about 2.5% overall for spring.

5.  Cancellation of Small Classes

Deans should look carefully at the classes so a decision can be made on the 9th or 11th about cancelling small classes.  For cancelled classes, the department chair should send someone to the room to post a notice that the class has been cancelled.  Registry should send notices to students that the class has been cancelled.

6.  Winter Intersession Enrollment/Problems

Intersession enrollment was good and there were no problems.

7.  Administrator Evaluations Schedule

Dr. Anderson will get the forms out before Spring Break.  They will be due back March 29.

8.  Computer Count for January 2002

Forms have been distributed.  They may be returned in either hard copy or electronic and should be returned by the end of January.

9.  Night Gen Ed Schedule - need to update

Deans need to add data for Fall 2004 and Spring 2005 to the right side of the form.

10.  Academic Calendar for 2002-2003

Dr. Anderson distributed the Academic Calendar.  Fall next year is the same as the fall semester just completed.  Spring is slightly different.  There will be no Zone Day scheduled in 2003.  Faculty will return in 2003 on January 6.

11.  Five Year GPA and ACT comparisons

Dr. Anderson distributed the 5-year comparisons to the deans for their information and use.

12.  Assigning Students to Advisors

Improving retention rates in some departments on campus all students are assigned to department chairs and then the department chair must decide who should really be assigned to advise individual students.  In others, Admissions and Records assigns advisors to students based on requirements given by the chairs.  Maybe we should look at whether or not advisors are being assigned to the right students.  More discussion to follow.

13.  Spring Jam, February 23

Spring Jam brings in potential beginning freshmen.  Department chairs need to plan to attend.

14.  Call Sheets, Recruiting

Should Dr. Williamson send call sheets as usual?  If any changes need to be made, call Dr. Williamson directly.

15.  Other

A.  Teacher evals scantron forms.  We are nearing the end of the supply of forms and have the opportunity to revise the form if we need to do so.  Deans and four faculty will be an ad hoc committee to look at the form.

B.  BGS - document in the packets.  This document plus whatever is in the schedule should be sufficient to give information to those interested.

C.  Equipment and Instructional Technology budgets - In anticipation of the probability that we will be asked to conserve funds, unauthorized purchases will be stopped.  Purchases of approved items only will be allowed.

1.  Student Evaluations

The scanning will begin as soon as possible today and should be finished tomorrow.

2.  Enrollment Dates - PLC, Regular Summer, June/July

PLC enrollment is April 22-25.  Regular summer enrollment is June 3.  June/July enrollment is June 17-20, 24-27, July 1, 2, 8-11, 22, 23

3.  Multicultural Annual Report

The Multicultural Report will cover from May 2001 through planned activities of April 2002.  Information needs to be in by March 1 if possible.

4.  New Faculty Advising

New faculty are Yvonne Bedford, Benita Erwin, Patrick Fountain, Usha Fountain, Bill Mayfield, Tom Morehart, Karla Peterson, Wyvonne Willis.

5.  Professional Development brochure

Spring Professional Development brochure information needs to be in by January 18.

1.  Student Computer Lab Policy on Opening and Closing Times

Student Computer Lab policy and hours need to be posted with a copy to the deans office, Office of Academic Affairs, and campus security.

2.  General Education Advisory Committee

A.  In late November the committee was given copies of all gen ed syllabi.

B.  The committee will be called back into session and then they will have recommendations for deleting classes from and adding classes to the gen ed curriculum.

C.  There will be a decision on what to do with UNIV 3001.  After getting the input from the gen ed committee, a recommendation will be made to the deans and the AAC for a final decision.

3.  Faculty Performance Evaluation

Need to update the forms that will set the revised criteria.  Faculty Senate should identify the committee to meet with Dr. Anderson and the deans.

1.  Budget Instructions and Forms for FY03

Just use the budgets that are disbributed from the Office of Academic Affairs as the figures for the current year.  Send hard copies or electronic copies to Marilyn Cole.

There being no further business, the meeting was adjourned at 11:40.
 
 

Duane C. Anderson
Vice President for Academic Affairs