I. CALL TO ORDER

 Dr. Anderson, vice president for academic affairs, called a regular meeting of the Academic Affairs Council to order at 9:00 a.m.

II. ROLL CALL

 Members Present: Duane C. Anderson, Bob Feighner, Kurt Jackson, Carlotta Lockmiller, Linda Mitchusson, Bill Osborne, Jack Paschall, Charles Perry, Richard Putnam, Nancy Thomason, Alvin Turner, C. J. Vires, Bruce Weems.

Members absent:  Shirley Talley

Also Present:  Holly Sewell

 Recorder: Marilyn Cole

Dr. Anderson welcomed Dr. Putnam to his first AAC meeting in his capacity as President of the Faculty Senate.

III. APPROVAL OF MINUTES

 Approval of the minutes of June 19, 2001, for the Academic Affairs Council was tabled until the August 13-14 meeting.

IV. VPAA AGENDA

   COI Meeting, July 12, 2001

The COI had an abbreviated meeting on July 12.  Only VP's with teacher ed programs attended.

The only agenda item was a discussion of NCATE and OCTP regs.  Panhandle State was given a 3-year probation.

Kyle Dahlem and Carol Collier gave the real information on NCATE and OCTP evaluations.  We have some work to do to come up to the NCATE standards and the state standards.

July 19-20 - BOROC at NSU
July 27 and 30 - Finals
August 1 - Grades due at 10:00

Dr. Anderson went over the memo that will be stuffed in all boxes.  Hope to hire a new Business Dean.  The screening committee meets this afternoon.  All four candidates indicate they will be in a position to be here in the fall.

On census date we were up FTE 1.8% and down headcount 1.4%.  We tried some experiments - some worked and some didn't.

The School of Business is still happy with the new payment schedule.  They were paid for credit hours rather than the 20%.  Faculty in the lower ranks who wanted to teach were able to do so.  The School of Business offered a broader range of courses than ever before.  Some courses were even offered in the May Intersession.  One problem resulted from offering Financial Accounting in the first four weeks and Managerial Accounting in the second four weeks.

Somewhere over 500 new freshmen are enrolled.  Last year had an unexplained increase in freshmen.  We could have more beginning freshmen for regular enrollment in August because we are giving the ACT twice before then.

The New Faculty Seminar I will be August 15, in the Governor's Room.

           The intent of having this event is to put people like us in a non-office setting to interact with the students and let them see that ECU is a friendly place to be attending college.

   Transfer Curriculum Faculty Meeting, September 12 at UCO

            We need to replace a number of people on the committee.

   Rothbaum Lecture - follow up

            The speaker at the Rothbaum Lecture June 28 was outstanding.

   Update Web Pages

 Jim Waller will post the web page updates during the interim period.  The pages need to be accurate.  The North Central people will check institutional web pages to see that they match what appears in the self study document.

When the class schedule book appears in August, remind the faculty that the finals schedule has been changed.

Dr. Anderson distributed the updated calendar for schedule and faculty load submissions.

Dr. Anderson reminded everyone that he had planned to schedule everyone for their evals and budget meeting.  That hasn't been done, so starting tomorrow, Thursday and Friday, those will be scheduled.  The unique budget items will be dealt with.

School of Mathematics and Sciences-Dr. Bruce Weems

Nothing to report

Computer Services-Mr. Bob Feighner

Nothing to report

Assessment and Institutional Research Center-Dr. Kurt Jackson

Nothing to report.

School of Humanities and Social Sciences-Dr. Alvin Turner

Have one late resignation.  Trying to replace Cherilee Walker.  Have filled on a one-year basis for Political Science.

School of Education and Psychology-Dr. Bill Osborne

Dr. John Price has been selected as the Department Chair for Education.

Received funding on a PT III grant.

Continuing Education and Community Services Center-Ms. Nancy Thomason

The Child Development Center just got the green light for their accreditation.  The team will be here in October.  In conjunction with OU, doing a training with people in the geriatric field.

Registrar-Ms. Pamla Armstrong

Nothing to report

NCA Self-Study Coordinator-Dr. Carlotta Lockmiller

The Executive Summary and Self Study will go to the printer next week.  The Higher Learning Commission of the North Central Association is the organization's official name.

Linscheid Library-Dr. Charles Perry

Back to full staffing with the addition of Wendy Guinn as the new AV person.

Faculty Senate

Nothing to report.

Grants and Research Information Center-Mr. C. J. Vires

Last year's grant total was $8.35 million dollars.  Since July 1, there have already been several grant awards made.

School of Graduate Studies-Dr. Jack Paschall

Nothing to report.

    1.    Budgets for 2001-2002

We have finally received word that the year-end closing out has been done.  Purchasing will be enforcing the rule that the requisitions must be typed.  Copies of your budgets have been put in the packets.  Deans are to distribute copies of the budget sheets with the equipment lists to your department chairs.

Deans should have copies of the tech fee budgets and distribute them with the tech fee sheets to the computer lab administrators.

Registration is due to UCO September 21, so we need the information in the office by September 14.  Research Day is open to both faculty and students.

Syllabi for the fall should be in the new format and should be sent with hard copy and electronic copy to the Academic Affairs office.

We just need samples of scholarship - faculty and students - from the last 10 years.

The tentative agenda items are:

1.    Review last year
2.    Goals and tasks for next year - each AAC member should be prepared to share goals for their unit
3.    Strategic Planning

The final version of the Self Study Document will bound, posted electronically on the University Web site, placed in the Resource Room, and enough copies will be run in-house so that every administrative unit will have a copy.  In addition, there will be an Executive Summary that will be available for everyone.

   Tentative Meeting Dates for 2001-2002

The tentative dates were included in all packets.  If there are any conflicts, please advise

The revised goals are included in all packets.

At the last meeting there was a brief discussion on posting grades.  After a month of thought, it is a service to students and we should really try to make it work.  In an effort to avoid the problems that arose last time, the grades should not be be available until grades are locked in.

 There being no further business, the meeting was adjourned at 11:15 a.m.
 
 

Duane C. Anderson
Vice President for Academic Affairs