I.  CALL TO ORDER

The meeting was called to order at 1:05 pm.

II.  ROLL CALL

Members Present: Duane C. Anderson, Pamla Armstrong, Bob Feighner, Claudia Hisle, Kurt Jackson, Carlotta Lockmiller, Thomas Morehart, Bill Osborne, Jack Paschall, Charles Perry, Richard Putnam, Holly Sewell, Shirley Talley, Nancy Thomason, Alvin Turner, C. J. Vires, Bruce Weems.

Members absent:  None

Recorder:  Marilyn Cole

III.  APPROVAL OF MINUTES

The minutes of the April 16, 2002 Academic Affairs Council were approved.

IV.  VPAA AGENDA

1.  Regional VPAA Meeting May 9, 2002

Everyone's early enrollment figures for fall are up.

Development of online courses - Most of our peers are ahead of us.  Cameron University has about 20 courses that are available in the web format.

Next year Title III will focus on 1000 level gen ed courses.

2.  COI, May 9, 2002

Had a legislative update from Brice Fair.  He reminded us that the health insurance premiums will be going up - both for the institution and the employees.  Risk Management rates are also going up.

A course equivalency meeting will be held September 6.  Dr. Talley will meet with the deans and work out who will be nominated to attend.  The disciplines will probably meet on a 3-year rotation.

Proposed change in the concurrent student policy has been passed through the Presidents' Council and will be on the Regents' agenda next month.

State Regents update:  In early April, the second million dollars was distributed.  Based on the formula and base year considered, ECU received $15 thousand.  In the future, a portion of new money will be moved to performance based funding.

Copies of the Remediation Report - Copies of the Power Point presentation were distributed in the packets.

Teacher education changes in were posted in April.  Dr. Ross anticipates they will be approved in June.  The deans were given copies of the Chancellor's memo to the presidents.

Admission standards for 2003-04.  The University of Oklahoma is going to a 2-tiered basis.  They appear to want to restrict the number of out-of-state beginning freshmen.  OSU is not raising their standards nor are the regional institutions.

3.  Calendar Dates

5-15-02 - Residual ACT given; Intersession begins
5-16-02 - Grades due
5-17-02 - BOROC meets in OKC
5-25-02 - Girls State begins
5-31-02 - Intersession ends
6-2-02 - Girls State ends
6-3-02 - Regular summer enrollment
6-18-02 - AAC

4.  Due dates

The list of dates and deadlines were distributed in the deans' packets.  Revised equipment lists are due May 17.  Annual reports are due June 28.

5.  Summer 2002 early enrollment

Graduate enrollment is up 37.5%.  Census date enrollment last year was 1828.

6.  Fall 2002 early enrollment

Enrollment is up overall about 4.3%.  PLC enrollment was also up.

7.  Football graduation data

Coach Dennis Darnell sent "football graduation information" to Dr. Anderson.  Since Coach Darnell began in the program, 41 athletes have completed their eligibility, 28 have graduated and six are within one semester of graduation.  The remaining seven are working toward graduation.

8.  Program Accreditation Status

A list of accredited programs is included in the packets.  Athletic Training is writing their self study.  They have a September deadline with a potential visit in the next spring.

9.  Degree Programs

A current version of ECU's degree programs is included in each packet.  Other versions are obsolete.

10.  May Intersession and CE

Dr. John Cochran will meet with each intersession course on the first day to verify student enrollment.  As May Intersession classes make, Deans are responsible for initiating payrolls.  The faculty will be paid in June.

11.  Fall Back-to-School dates

a.  AAC Retreat - August 12/13
b.  New Faculty Orientation - August 14
c.  Faculty Return - August 15
d.  Regular Enrollment - August 16
e.  Classes Begin - August 19

12.  Other

In order to be able to access campus e-mail from home or another location, the e-mail may be forwarded.

1.  Regular Enrollment - June 3, 2002

Regular enrollment is June 3, 2002

2.  Student Evaluations for Spring

Evals have come in with the exception of some ITV courses.  Will be scanned beginning May 16.

3.  Girls State - May 25-June 2

Now able to contact Girls State attendees directly.  Trying to clear up enrollment in the 1-hour course.  Only 12 currently enrolled.

4.  Summer School Computer Lab Hours

Working between the Advising Center and the Writing Center labs.  Plans are to close the labs at 5:00 on Thursday.  On Friday the Writing Center will be open 9:00 - 1:00 and the Assessment Center will be open 1:00 - 3:00.  The labs will not be open on Saturday, but will be open Sunday 3:00 - 8:00.

Individual department labs will be open as determined by the departments.

School of Graduate Studies - Dr. Jack Paschall
Dr. Paschall thanked everyong who helped with ECU Day at McAlester and at Ardmore.

Assessment and Institutional Research - Dr. Kurt Jackson
Getting Assessment Reports in.

Library - Dr. Chuck Perry
The word of the month is "massage".  "Asthma" was first runner up.  Hope to bring in some good applicants next week.  Now have several laptop computers that are wireless.

Grants Research Information - Mr. CJ Vires
Mr. Vires distributed a historical funding report.  ECU has 9.4 million in grants funded for the year.

Computer Services - Mr. Bob Feighner
Mr. Feighner adressed the issue of unlicensed software on University PC's and reminded everyone that ECU will not support that.  Need to update virus software on a regular basis.  We are exploring the use of  numbers other than Social Security numbers as student IDs.

North Central Coordinator - Dr. Carlotta Lockmiller
Received the names of the two readers and sent the material to them.  They will read it and either affirm the team's report or disagree.

Admissions and Records - Ms.Pamla Armstrong
Grades seem to be going well.  Starting to pass out PIN numbers.  Graduation last weekend went very well.  The catalog came in and must be back by Monday.

Title III - Ms. Claudia Hisle
Selection has made of the next 10 participants who will be modifying the gen ed classes.  Are attempting to do summer trainings with faculty first and staff next.

School of Education and Psychology - Dr. Bill Osborne
The Regents have approved the use of OGET as a criteria for admission to the teacher ed program.  Had a portfolio visit by the Oklahoma Commission for Teacher Preparation.  They were pleased with what they saw.  Still have two faculty openings.

School of Mathematics and Sciences - Dr. Bruce Weems
Nothing to report.

School of Humanities and Social Sciences - Dr. Alvin Turner
Have hired a Social Work person, but still looking for a Law Enforcement person.  Donna Gough has finished her doctorate.  Eight students have had submissions accepted for the Encyclopedia of Oklahoma History.

Faculty Senate - Dr. Richard Putnam
The Senate has finished their year.  Dr. Lynda Thompson will be the president of the Senate for the next academic year.

School of Business - Dr. Tom Morehart
Hired someone in Accounting and having a reception at 3:00 for Connie Hall.  The new accounting person will also be the Chair of the Department.  Close to hiring someone in Business.  Looking for someone in the Small Business Development Center.

Center of Continuing Education and Community Services - Ms. Nancy Thomason
Received renewal for the Teacher Preparation for Reading Grant.

Assistant to the Vice President for Academic Affairs - Ms. Holly Sewell
The ECU Women's Club brunch on the mall will be under the tent on the mall from 10:00 - 11:30

1.  Noel-Levitz Report

Have received the Noel-Levitz Report.  Dr. Williams and Dr. Anderson are reading through it.  There are a series of recommendations that are not markedly different from the exit meeting.

2.  Student Computer Labs - Policy and Procedure for Reporting Problems

The Policy and Procedure appears to be working.

3.  Administrator Evaluations

They have been collected and tabulated.  Meetings will be scheduled over the next three weeks.

4.  Status of MIS project

Raymond Johnson, Bob Feighner and Dr. Anderson visited St. Edwards University in Austin, Texas.  St. Edwards is currently using the MIS package that ECU is considering.

None

There being no further business, the meeting was adjourned at 11:10.
 
 

Duane C. Anderson
Vice President for Academic Affairs