I. CALL TO ORDER

 Dr. Anderson, Vice President for Academic Affairs, called the meeting of the Academic Affairs Council to order at 9:00 a.m.

II. ROLL CALL

 Members Present: Duane C. Anderson, Pamla Armstrong, Bob Feighner, Claudia Hisle, Kurt Jackson, Thomas Morehart, Bill Osborne, Jack Paschall, Charles Perry, Richard Putnam, Holly Sewell, Shirley Talley, Nancy Thomason, Alvin Turner, C. J. Vires, Bruce Weems.

Members absent:  None

Also present:  Scott Barton

 Recorder: Marilyn Cole

Dr. Scott Barton sat in for Dr. Alvin Turner until Dr. Turner was able to come to the meeting.  Dr. Turner arrived at 9:40.

III. APPROVAL OF MINUTES

The minutes of the October 16 meeting will be tabled until the December meeting.

IV.  VPAA Agenda

1.  COI meeting, November 15, 2001

The meeting was rather long.  There was some discussion of the State Regents' new emphasis on performance funding.  Some states already have performance funding.  There is some concern that Oklahoma's formula will penalize those schools who were successful in the "base year", but are not showing a significant increase in the funding year.

Several weeks ago Dr. Anderson responded to an e-mail survey.  The results indicate that ECU and UCO are the only two institutions in the state who give students credit for participating in the Intercollegiate Legislature.

In the early '90s when APRA was implemented, it became virtually impossible to get a new program approved.  In the past 3-4 years it has become relatively easy.  The door is about to shut again.  In the future, it will be necessary to have better justification for new degree programs.

Committee Reports:

1.  Electronic Media - Negotiations continuing with Eduprise for Blackboard and WebCT.  Training and 24/7 help desk would be available.  Cameron has an institutional contract with Eduprise and are very happy with them.

Several members of the COI, Dr. Cindy Ross and others were invited to a legislative committee meeting.  The discussion involved faculty salaries and work load.

Phil Moss gave a demonstration on Inernet II.

Institutions with teacher education programs met and talked about the Title II report card.  Received copies of a couple of reports.

2.  Calendar Dates

11-20-01 - Night classes do meet
11-21 - Offices are open
11-22/23 - Thanksgiving holiday
11-29 - Last day to drop second 8-week course with guaranteed "W"
12-3 - Last day to drop 16-week course
12-8 - ACT test
12-10 - Last day to drop second 8-week course .
12-11/17 - Final Exams
12-18 - Next AAC

3.  New dates for Tenure Review

The new date for the 3-year tenure review is Friday, November 30.  The faculty opinionaires are due by 12:00 Friday, December 7.  The process should be completed and all information in to Dr. Anderson.

4.  Dates for Tenure and Promotion Workshops

Tenure Workshop - November 30, 12:00 in the Conference Room
Promotion Workshop - December 7, 12:00 in the North Lounge

5.  NCA Site Visit and Results

NCA has come and gone.  Dr. Anderson thanked all of the AAC members for their participation in the North Central effort.  It really was a campus-wide effort.  It's a compliment to the entire institution that we produced a self-study that focused on issues that were real and important.  There was not one single finding that had not been mentioned in the self-study.  The self study was well written.  Dr. Anderson specifically thanked Dr. Kevin Davis, Dr. Alvin Turner, Dr. Carlotta Lockmiller, and Ms. Marilyn Cole for their efforts.

6.  Early Enrollment dates for 2002-03, Possible Changes

May do early enrollment a little later next year.  Dr. Anderson asked if it would matter if it were put a week later.   He asked the AAC to consider what it would do to other deadlines if it were moved back and week.

7.  Other

A.  Fall Enrollment
Handout - almost all institutions were up.
B.  Memo from Mike Howarth
December 17-20 Jayhawk Fire Alarm and Sprinkler Company will be testing fire alarms and sprinkler systems.  New rules and regulations in the code are being enforced.
C.  Todd Essary is leaving at the end of the fall semester.
D.  State Regents' Academic Affairs Policy is posted on the Internet.
E.  Yesterday began the MIS presentations.  Jenzabar was here.  This is an institutional decision; we are going to buy an MIS system from among the five companies who bid.  Dr. Anderson and Bob Feighner are on the selection committee.  The other four companies are Poise (Campus America), SCT, Datatel and Sunguard.

1.  Student Evaluations

Dr. Talley thanked all the deans for doing a good job of getting the department chairs to submit their requests for evaluations.  Evals are ready to be picked up.  Please pick them up either today or wait until Monday.

2.  Program Review

Program Review has gone remarkably well.  Everything is on track time-wise.  The next due date is that they should be back to the chairs on the 28th.

3.  Other

In the new President's Report, the ECU Ambassadors are pictured with Dr. Cole.  The NCA Site Team commented specifically on that group of students.  These students are now ready to present "recruitment" type speeches.

School of Graduate Studies - Dr. Jack Paschall.
ITV sems to be operating back to normal now.

Library - Dr. Chuck Perry.
Trying to hire two separate staff positions.

Assessment and Institutional Research - Dr. Kurt Jackson.
Continuing to work on developing an Access database that will contain all the assessment activities.  Deans have been given a report on how their students have done on the CBase tests.

Grants Research Information Center - Mr. C. J. Vires.
NEH funding is the focus this month.  Will be sending a brochure out to the Humanities and Social Sciences faculty.  There is a new web page that will have information on these funding opportunities.  $8.3 million for the current year in new grants.  $17.3 million in operation.

Computer Services - Mr. Bob Feighner.
New PO forms and travel forms are available on the web.  No backlog on computers to be installed.  Wiring going on.  E-mail upgrade will be done during the semester break.  There will be something on the web that will let you see what you will need to do.

Admissions and Records - Ms. Pamla Armstrong.
Nothing to report.

Title III - Ms. Claudia Hisle.
The staff are on board.  Ready to start talking to you about specific teachers you want to have involved.  The new location is K101, Extension 840.  The office should be in that location until spring break.

School of Education and Psychology - Dr. Bill Osborne.
Received final approval of the Library Media program.  Searching for Title VII Coordinator.

School of Mathematics and Sciences - Dr. Bruce Weems.
Have a new department chair in Cartography - Greg Plumb.  Stacey Davidson is one of the four finalists for the Rhodes Scholarship.  Five faculty working on the PT³grant.  Loretta Rush received an award for the best oral presentation at Research Day.  Getting ready to interview for the position in math.

School of Humanities and Social Sciences - Dr. Alvin Turner.
Getting ready to start interviewing in history.  General Studies degree coming on line in the spring.  There are a number of projects going on.  Planning to digitalize a couple of magazines from the territorial days to the 1940s.

Faculty Senate - Dr. Rich Putnam.
The leadership of the Senate is meeting this afternoon to attend to the tenure review of some faculty.  Scheduled the end of semester meeting for December 10.

School of Business - Dr. Tom Morehart.
Submitted the courses for the proposed studies in entrepreneurship to the Academic Committee.  Bill Mayfield will be with Dr. Cole in New Orleans to visit with Leonard Limes.

Center of Continuing Education and Community Services - Ms. Nancy Thomason.
Business as usual.

1.  Research Day at UCO on November 9, 2001 follow-up
There is a hand-out in the deans' packets.  Participation in the Research Day was down this year significantly.  Nevertheless, one of the McNair students took first place in the McNair judging.

2.  Retention Conference, November 2, 2001 follow-up
After attending the conference, we feel pretty good about what we are doing at ECU.

3.  Winter Intersession Courses
This will be discussed in the deans' meeting.

4.  Unit Reports - Status of Strategic Planning updates
November 30 set for department chairs to turn their reports in to the deans.  Everyone else, drafts are due to Dr. Anderson on or about the 30th.

5.  Oklahoma Foundation for Excellence, nomination forms
At the present time only one form has been turned in.

None

Duane C. Anderson
Vice President for Academic Affairs