I. CALL TO ORDER

 Dr. Anderson, vice president for academic affairs, called the meeting of the Academic Affairs Council to order at 9:30 a.m.

II. ROLL CALL

 Members Present: Duane C. Anderson, Pamla Armstrong, Bob Feighner, Kurt Jackson, Carlotta Lockmiller, Thomas Morehart, Bill Osborne, Jack Paschall, Charles Perry, Richard Putnam, Holly Sewell, Shirley Talley, Nancy Thomason, Alvin Turner, C. J. Vires, Bruce Weems.

Members absent:  None

 Recorder: Marilyn Cole

III. APPROVAL OF MINUTES

Approval of the minutes of the August 13 and 14 Planning Conference was deferred until the October meeting.

IV.  VPAA Agenda

1.  COI meeting, September 20, 2001

A.  There was a report on the Faculty Transfer Matrix meeting.  Most of the groups reached relatively easy agreement on adding or deleting courses from the matrix.  There was a question about whether or not to include courses from private institutions.  The final resolution was to invite the private schools to the meetings.  If they want to have courses on the matrix, they must accept the existing definition and if their courses are accepted, they must in turn agree to accept the other courses on the matrix.

Tinker Initiative - Discussions are continuing looking at a variety of work force needs at Tinker.  The latest round of programs add some MIS and information programs.

The ongoing discussion with and about ACE should be ended.  ACE is now adhering to its historic approach of equating individual courses/programs, not entire systems.

Electronic Media - Oklahoma Online College committee reports a serious look will be taken this next year at how institutions have used their receive site money.  They will be asked to submit a second annual report.  If there is any new money dedicated to electronic media this year, it will be distributed according to some formula using the receive and send site rates.

There has been some discussion about the State Regents signing a contract with Eduprise who would provide the system with a hosted site and they would host the WebCT and Black Board systems and provide both faculty and students a 24-hour help desk.  We are currently hosting WebCT on one of our servers.  over the next few years our method of teaching distance courses needs to change rather dramatically.

Our MEd in Library Media was recommended for approval at the State Regents meeting on September 14.  We should have a letter from the Chancellor any day telling us that it has been approved.

Also on the 14th agenda, the University of Oklahoma posed a request to revise the transfer admission requirements for OU.  They do not want to admit any transfer students who hasn't earned 60 hours or who has less than a 2.50 GPA.  They want students to have both 60 hours and 2.5.  It will probably be approved and go into effect in the fall of 2002.

Military call-up - One policy at the State Regents office says that for anyone called up for military service, universities have the ability to refund any money and withdraw the student from school.  There is a similar policy in the BOROC handbook.  The complications come with students who receive financial aid.  If faculty have a student approach them and say they have been called up, they need to go see Mr. Jerry Snow and then they need to talk to Ms. Pamla Armstrong.

2.  Calendar Dates

9-26-01 - The Business Career Fair will be held in the University Center
9-27-01 - Last day to drop first 8-week courses with a guaranteed "W"
10-1-01 - Course syllabi due.  The syllabi need to be in hard copy this time.  We need a syllabus for every section being offered.  General education courses will also go to the Gen Ed Committee.
10-4-01 - Student teaching sections to Admissions and Records
10-5-01 - New Faculty Seminar II
10-8-01 - Last day to drop first 8-week courses
10-16-01 - AAC Meeting - 9:00 a.m.

3.  Fall Semester Enrollment

Fall enrollment should be up - somewhere around 2.8% headcount and 3.7% FTE.

4.  Ardmore Higher Education Center enrollment

The final enrollment count from Ardmore is 327 duplicated enrollments for 951 SCH.  Most of the increase is in the Human Resources programs.

5.  Status of web page updates?

Many of you have been working to update pages.  There are a few web pages which still appear to be in need of changes.

6.  Budget Survey for 2001-2002

Tried to include everything that was submitted.

7.  McNair Scholars Poster Day, September 27

The poster display will be from 11:00 - 1:00.   I would recommend that you attend.  The posters that the McNair Scholars have are very professionally produced.

8.  Gene Nelson Reception, October 25, 2001

There will be more information later from the President's office.  Mr. Nelson has donated his home in Duncan to ECU to be sold and turned into an endowed chair in the School of Business.

9.  Superintendent's BBQ and Program

The barbeque and program are scheduled for October 15, 2001.  It's not clear yet who will receive invitatons.

10.  Academic Committee Meetings

The next Academic Committee meeting is scheduled for September 26 at 3:30.  Meetings are tentatively scheduled for October 24 and November 28.  Dr. Catalano is the Chair this year.  He has asked that all requests that come to the Committee be typed.  In addition, questions 5, 6, and 7 must be completed or the forms will be returned.

11.  Webmaster

The new webmaster will be Joe Sherbert, a part-time Computer Science faculty.  At this point what Joe will do is basically put up and take down your "stuff".  Any changes should be to the Webmaster.  Eventually everyone will have access to style sheets.  This sheet will help long-term to keep the web sites looking fresh and new.

12.  Winter Intersession Classes

There is still time to get the classes in.  They will be advertised in the next schedule.

13.  Policy on National Guard/Reserves

Covered earlier.

14.  Technology Fee Budget history

Dr. Anderson distributed a copy of the history of the Technology Fee Budget from 1995-6 through 2001-02.  The budget has increased from a total of $125,000 in 1995-6 to a total of $363,564 in 2001-02.

15.  Other

A.  The Faculty Senate had an item placed before it by one of its members regarding start and ending times of classes.  Deans, if you have faculty who are not ending their classes on time, you might remind them that there are students who have to get to another building.

1.  Part time (Adjunct) Faculty Handbook

Working on the Adjunct Faculty Handbook.  Now in the third re-write.  Trying to define copywrite  laws and restrictions.  Should have it in a few days.

2.  Stokes Lecture Date

The Stokes Lecture has been changed to November 13.  Mailbox stuffers will be out soon.

3.  Other

The ECU Ambassadors - Have had really good reports about the Ambassadors.  They will be scheduled to be on-campus escorts for the North Central site visit team.  If you know of any place they could be of use, let me know.

Need to alert the Deans that the Academic Advising Center has a new procedure in place.  There is data in place that indicates if a student earns a C or below in UNIV 1001, there is a 70% probability that they will end up on scholastic probation.  As the AWs are going out for UNIV 1001, the Academic Advising Center will send an alert to the faculty and ask that that information be used to caution those students.

The five matrices that we have for the individual 2- year colleges are not out because their new catalogs are not here yet.  If you want a copy, please advise the AVPAA.

Center of Continuing Education and Community Services - Ms. Nancy Thomason.
The Wellness Center has another new machine - an eliptical trainer.  In the public service courses, Spanish is always offered as a beginning course but has never made.  This time there are 35 people enrolled.

Faculty Senate - Dr. Rich Putnam.
The Faculty Senate is up and running.

School of Business - Dr. Tom Morehart.
Engaged in learning more about his school, its faculty and its students.  The School of Business held a reception at Homecoming for their alums.

School of Humanities and Social Sciences - Dr. Alvin Turner.
The Criminal Justice symposium - good information on Indian country and the basis for jurisdiction in those areas.

Very pleased that the new faculty in Political Science are making a big difference.

Had an art auction Friday night.  Raised nearly $5,000.  The art pieces were donated by former and current students.

School of Mathematics and Sciences - Dr. Bruce Weems.
The interim chair of the Department of Environmental Health Science is Dr. Doug Weirick and Dwight Myers is the chair of the Chemistry Department.  Had a good homecoming reception.

School of Education and Psychology - Dr. Bill Osborne.
Feel sure we are about to get another grant funded - $1.2 million over a 5-year period.  It is designed to improve instruction in ESL.

Continue to fight battles at the state level about what programs should and shouldn't do.  Anticipate lots of turmoil regarding alternative certification.

Admissions and Records - Ms. Pamla Armstrong.
Nothing to report.

Grants Research Information Center - Mr. C. J. Vires.
Grants funded - $4.65 million; $13.6 million in operation.  The Bridges project was recently funded.  Working on several other things.

Assessment and Institutional Research - Dr. Kurt Jackson.
The draft of the Annual Assessment Report is ready.  Will go to the Assessment Committee.

Have had a problem with student motivation.  Quite a few indicators that student motivation on the C-Base test is low.

Computer Services - Mr. Bob Feighner.
On September 8, lightning took out the campus network and the campus phone system.

The Library system has been updated.

On 9-11 opened the bids for the MIS system.  Reading through the bids now.  Should be ready to call in some to talk to in the near future.

Library - Dr. Chuck Perry.
The word of the month is "parasitism" with 16 searches.  Struggling to keep library computers available for research.

School of Graduate Studies - Dr. Jack Paschall.
Deans, please continue to encourage your faculty to come to the training on sessions for ITV.

North Central Coordinator - Dr. Carlotta Lockmiller.
Sent out our packets to the six members of the NCA evaluation team and to Dr. Kietzman.  The packet includes our self study document plus some other things they requested.  We have Room K101 reserved for the month of October.  Next week the process will begin of moving the temporary Resource Room to the K101 Resource Room.  There will be computers, copier, and phones available in the room.  Closer to time we will be able to make a schedule so that by the time they get here, we can have an idea of the days and times.

1.  Research Day at UCO on November 9, 2001
Only 14 papers this year compared to 30 or so in the past years.

2.  Legal Issues Conference, October 3-4, 2001
Registration has been good to this point.

3.  Retention Conference, November 2, 2001
The four deans should probably plan to attend this one.

1.  Dr. Anderson distributed invitations to a reception to welcome the new Dean of the School of Business.  AAC members were asked to bring a guest from the business community.

Duane C. Anderson
Vice President for Academic Affairs