Office of Academic Affairs
Minutes of Academic Affairs Council - April 10, 1996
Conference Room 101,
Members Present: Duane
C. Anderson, Pamla Armstrong, Ed Brackett, Bob Feighner, Tim Green, Kurt
Jackson, Linda Mitchusson, Kenneth Moore, Bill Osborne, Jack Paschall, Chuck
Perry, Ray Quiett, Shirley Talley, Nancy Thomason, Bruce Weems
Others Present: Holly Sewell
Recorder: Sue Milner
Dr. Anderson, vice president for academic affairs, called the meeting to
order at 9:05 a.m. Minutes from the previous meeting held on March 19, 1996,
were approved as distributed.
I. UNIT REPORTS
School of Graduate Studies--Jack Paschall
- Dr. Paschall will be going to the Zone 12 OEA meeting in Shawnee April
12. He is willing to take departmental brochures for display and
Assessment Center--Kurt Jackson
- Department Chairs should note the deadline is the end of April for the
annual assessment report to the Regents. The procedure is to use the same
format as last year's report. In addition, Dr. Jackson is developing a
revised assessment plan format to streamline the collection and data. The
Accounting Department assessment plan is offered as an example. The goal is
to shorten the assessment plan and make the assessment plan easier to read
and understand. Dr. Jackson also believed that departments with a small
number of graduates should use a qualitative portfolio approach as a better
way to assess small programs.
- To reduce the cost and some of the negative incentive effects of
mid-level assessment testing, the Center for Assessment and Institutional
Research will use the matrix version of the College BASE exam starting in
the Fall 1996 Semester. This will reduce testing time from the current
two-hour plus average to one hour. By reducing the testing time, the Center
hopes to increase the number of students taking the test on their first
- Two rosters for College Algebra and Survey of Mathematics were
distributed. The rosters may be used to help departments in the selection of
a general education mathematics course for its majors.
Grants/Research Information Center--Bill Osborne
- A forum is scheduled April 24 from 2:30 to 4:30 p.m. to discuss grant
programs. Some discussion will include status of grants and contact person
for information when one learns of a program. Other universities will attend
a second forum April 25. This is an opportunity to meet other persons
working on grants and contracts. Dr. Anderson encouraged council members to
- Dr. Jackson and Dr. Osborne will select a group of students who have
taken general education courses in mathematics and English to participate in
a focus group discussion. The students will be asked basic questions about
the courses they have taken.
Title III--Ed Brackett
- In the past months, the primary focus in Title III has been the status
of funding. Mr. Brackett reports that indications are looking more positive
than in the past and cuts in funding may be manageable.
Health, Physical Education & Recreation--Tim
- Victoria Dansby's dance group competed successfully in San Marcus,
Texas. Two OIC Scholar Athletes from ECU are Helena Grobecker in Tennis and
Mark Turner in Baseball. Len Cooper is an NAIA first team All American.
School of Mathematics & Sciences--Bruce
- The Oklahoma State Science Fair is on campus this weekend at Kerr
Center. The Oklahoma Junior Academy of Science meeting is also here April
11-13 in the Physical & Environmental Sciencebuilding. The Odyssey of
the Mind contest attracted about ninety different school systems. Dr.
Anderson commended Dr. Weems and the science faculty for attracting these
valuable programs to the ECU campus.
Arts & Letters Division--Shirley Talley
- Senior exhibits by Doris Nabonne and Peggy Campbell are on display in
the ECU Gallery until April 12.
- A student show will be exhibited April 15-May 10 with a reception April
16 in the evening from 7:00-8:00.
- A "Romeo and Juliet" performance is April 15-17 at 8:00 p.m.
- The Music Department's Spring Choir Concert is April 29 at the
Presbyterian Church and the Symphonic Band Concert is April 23 in Dorothy
Data Processing--Bob Feighner
- Dr. Bill Walker is speaking on "Our Internet Intruder, and What Should
We Do?" April 11 at 2:00 p.m. He will discuss password security and the
safety of the Internet. All are invited to attend.
School of Education & Psychology--Kenneth
- Dr. Cole, Dr. Anderson and Dr. Moore were in Tulsa last Monday for a
final external teacher education review report with regional board members
and the State Regents board. The strengths and weaknesses were reviewed. The
overall report was quite favorable for ECU.
- A Superintendents Certification was discussed and will be reviewed again
at a meeting April 12.
Continuing Education & Community Service--Nancy
- A Muticultural Fair is April 17 on the campus lawn between the library
and Horace Mann buildings. It will be excellent this year with food, fashion
show, and talent show.
- The Gifted and Talented program is working with ECU students who will be
doing demonstrations of games played by children in different countries.
- A grant received will fund an aerospace camp for children this summer.
School of Business--Linda Mitchusson
- The School learned their petition for a chapter of Delta Mu Delta Honor
Society was approved. Chapter installation is May 3. The ROTC program
invited Dr. Mitchusson to attend boot camp this summer at Ft. Lewis,
- The most searched topic for the month is "Child Abuse."
Registry Office--Pamla Armstrong
II. VICE PRESIDENT
FOR ACADEMIC AFFAIRS REPORT
- Ms. Armstrong reported good comments about summer enrollment. Fall
enrollment begins April 16. Transfer students may enroll April 17 and again
April 22 on the first day of walk-in-enrollment. Early enrollment for both
summer and fall ends May 3.
- Dr. Anderson discussed some of the issues mentioned in a meeting with
secretaries who enroll students. Only Title III, active Honors students, and
Quality Initiative students enroll April 15 at their respective enrollment
centers. Honors students should be enrolled at the Arts & Letters
Division enrollment center and should be directed there if one attempts to
enroll in another area.
1. COI Report, April 4, 1996
- Legislative Update. Higher education is still in line for some new
money. There is still talk of dealing with the teacher retirement issue that
will reduce the amount higher education gets this year.
- Council of Student Services and student organizations completed a
Time-to-Degree Completion Analysis.
- COI discussed a policy review of business officers to change the student
refund policy. The proposal is to change the current 80/50/25 percent to 100
percent if a course is dropped during the drop/add period. The proposal is
very tentative at this point.
- Mike Earhart and Gary Smith discussed OneNet. There is still
considerable lack of understanding about what OneNet will cost. ECU's
equipment is set up but is not operational and will not be in a position to
deliver courses this summer.
- The Admission Retention Committee discussed the revised Concurrent
Enrollment Policy. Another policy revision will be proposed in May.
- The College Core/System Articulation Committee presented its report. The
State Regents approved this proposal. There will be no question about
accepting a transfer course that is on the approved list.
- The Governor's four-by-four recommendation calls for a minimum
curriculum core of sixteen credits for graduation from high school. The new
proposal will require students to take four years English, mathematics, lab
science, and social studies in order to graduate. The state Regents have
endorsed it. More information will be available in the next two years. The
requirement of fifteen core credits is effective fall of 1997.
2. Calendar Dates
- a. The George Nigh Awards luncheon is April 23. This year many of the
previous award winners will return to campus for the luncheon. All Council
members and all interested faculty are encouraged to attend this special
- b. Scholarship enrollment for fall is April 29 through May 3.
Approximately 180 will be on campus on each of the four days. Advisors
should be in the enrollment centers at one o'clock.
- c. The next meeting of the Academic Affairs Council is May 7 at 1:30
3. Summer Enrollment Report
- Summer enrollment is down seven percent from last year. Classes will be
reviewed May 3 and a decision made to keep or cancel classes with low
4. Hedgehog and Fox Faculty Lecture
- April 2, Dr. William Zellner launched the first of a series of faculty
lectures. He spoke to about sixty staff and faculty members. Dr. Anderson
would like to continue this practice and have at least one lecture each
5. Enrollment Centers
- The secretarial staff operating the computer centers will help in
distributing information to students. They will make the following items
available: Student Satisfaction (should be completed and left at the
Center), Drug Free School Statement, ECU Sexual Assault Policy, ECU Police
Department Service Policy and ECU Freshman Evaluation and Enrollment.
6. Deadline Equipment Purchases
- Dr. Anderson mentioned the memo sent by the Purchasing Office stating
the deadlines for purchases for the 1995-96 fiscal year. The dates are the
$15,000 or greater - May 1
2,500 to 15,000 - May 3
2,500 - June 3
Bookstore purchases - June 7
- Departments should expend all purchases from the Equipment and
Instructional Technology accounts by the end of May.
7. Commencement--May 11
- All members of the Academic Affairs Council should attend both morning
and afternoon sessions of the spring commencement.
8. General Education Check Sheet
- The revised General Education check sheet was distributed. Beginning
freshmen enrolling for summer 1996 should be advised to go under the new
general education program. Schools/Divisions will receive packets of the
general education program to distribute to advisors.
- OneNet Meeting: The annual meeting for the Oklahoma Distance Learning
Association is planned April 29 through May 1. There will be discussion of
OneNet and distance learning technology.
- Test Security: Council members reported there were no problems with test
security. The system of test duplication will remain the same.
There being no further business, the meeting adjourned at 11:38.
Vice President for Academic Affairs