Office of Academic Affairs

Minutes of Academic Affairs Council - February 5, 1966
Conference Room 101, Administration

Others Present: Holly Sewell

Recorder: Sue Milner

Dr. Anderson, vice president for academic affairs, called the meeting to order at 1:30 p.m. Minutes from the previous meeting held on January 8, 1996, were approved as distributed.

I. UNIT REPORTS

School of Mathematics & Sciences--Bruce Weems
• There are two programs under review and accreditation. The Nursing Program will be reviewed by the State Board of Nursing in March. The Health Information Management Program will be undergoing an accreditation site visit during the first week of March.

Title III--Ed Brackett
• Seventeen computers have arrived. Five are going to student labs and twelve are for faculty. Faculty advisor software will be on line soon. WordPerfect Office is being upgraded. Users will notice little change but the upgrading should facilitate the functioning of the system.

Assessment Center--Kurt Jackson
• Departments will be contacted individually to revise their assessment plans. The due date for the plans is the start of the fall 1996 semester. The annual Regents Assessment Report date is due, again, from the departments in April.

School of Education--Kenneth Moore
• Dr. Moore has spent a lot of time in Oklahoma City looking at accrediting procedures. The assessment test for teacher education is still underway; the committee will meet again on Thursday. Supply and demand is now a consideration of teacher preparation. A report is due to the Regents in March.

Library--Chuck Perry
• Art is the most searched word this month. The newly established book exchange is going well.

Division of Social Sciences--Ray Quiett
• Remodeling is still in progress in Horace Mann. The Cartography Department hosted Leadership Oklahoma.

School of Business--Linda Mitchusson
• The Assessment Report has been one of the major efforts of the Accounting Department. Dr. Wandella McNutt, one of the School's long-time faculty members, is retiring at the end of February. The School will have a reception honoring Dr. McNutt from 2:00-4:00 p.m., February 29 in conference room 101, Administration. There will be a presentation at three o'clock.

Registry--Pamla Armstrong
• Ms. Armstrong asks faculty members to check their rosters to see if students are attending class but are not on the roster. They should be reported to the Registry office as soon as possible.

School of Graduate Studies--Jack Paschall
• The Regents sent a memo to all ETN Coordinators saying that Talk-back-TV operations will be shut down during the summer term to upgrade the system to compressed video. TBTV classes will remain in place, but will be offered as a regular class if the system is not operational when summer classes begin.

Division of Arts & Letters--Shirley Talley
• An art exhibit for D. J. Lafon is showing February 7 and 8.
• Fiddler on the Roof is coming February 21 through 24. Reservations for dinner/threatre may be made for February 23 through the ECU Women's Club.
• The ECU Forensics is hosting an Okie Roundup debate tournament February 23-24. They expect 100 junior college students for the event.
• In January, the Music Department had approximately 300 students attending the All-district honor band.
• Three district contests in vocal and instrumental music will bring about 2,000 high school students each on February 24, 27-29. Also, there will be 37 bands on campus 28-29.

Continuing Education--Nancy Thomason
• Five new international students have enrolled for spring semester. Three are from China, one from Bahamas, and one from Canada. Heather Wang is a national table tennis champion from China. The Human Diversity Committee and Continuing Education will sponsor a workshop for faculty and staff on how to interact with international students.

Grants/Research Information Center--Bill Osborne
• Dr. Osborne thanked faculty members for submitting information on strategic planning. They were very well done.

Data Processing--Bob Feighner
• The latest word from OneNet is that equipment should be coming now and up by the end of the month. Bob needs to know names of those people who no longer need a computer log-in. He wants to be current in getting people on the system and off the system.

Division of Health, Physical Education & Recreation--Tim Green
• The women and men's basketball teams have had some exciting games. Both are in the OIC race. If they finish close to the top, ECU will get to host some playoff games.

A. COI Report, February 1, 1996
• Dr. Cindy Ross has been attending sessions with the legislature concerning budgets and proposed bills. The Texas reprieve policy was killed after it was demonstrated that our current reprieve policy is better. Ms. Armstrong gathered the data to support that action. The Student Transfer bill was also killed. Questions have been raised by legislators about the direction of the Teacher Preparation Commission. More students will be taking the PPST exam because students may no longer be admitted to teacher education on basis of the ACT score.
• The state regents now have a final Program Review Policy, approved at their January 26 meeting. The major change in program review is to encourage every undecided undergraduate student to declare a major.
• The concurrent enrollment policy for high school students was discussed. Currently, we must operate under the old policy for concurrent students.

B. March 1, 1996 (no classes)
• Input from faculty was to cancel classes on March 1. The Zone 13 meeting was originally scheduled to be on the ECU campus but has been moved to the Ada Junior High School. All administrative offices will be open.

C. Calendar Dates
• Forms for Dean/Division and Department Chair's evaluation of faculty will be sent February 12 and are due March 22.
• The course syllabi were due February 2. For the fall semester, 1996, only the new syllabi format should be used.
• Departmental budgets are due February 16.
• Workshops and seminars for the summer session are due February 16.
• Recommendations for rank promotion are due March 1.
• The next meet of the Academic Affairs Council is Tuesday, March 19.

• A graph of ECU Computer Use and a table of Academic Computer Count, December 1995 was distributed. There are 629 computers in use compared to 544 last year.

E. School to Work
• A memo from Chancellor Brisch regarding School to Work was distributed. Council members were encouraged to read the memo. All need to be aware of the potential problems.

F. Other
• 1. A memo from the Business Office concerning personal services contracts was discussed.
• 2. Data was distributed for six-year comparison of first-time freshman enrollments at public institutions and unduplicated headcount enrollments at public institutions.
• 3. Publications from the OSRHE are available in the Academic Affairs Office. They include Admission Policy Impact Study, General Enrollment Fee Waivers & Nonresident Tuition Waivers, Salaries in the Oklahoma State System of Higher Education 1994-95 and 93-94 and, Annual Student Assessment Report.

A. Academic Administrator Evaluations
• Academic Administrator Evaluation forms will be mailed this week and are due March 8. This is a change from the academic calendar dates.

B. Support Staff Evaluations
• Evaluations for support staff are due February 16.

C. Interscholastic Meet
• The Interscholastic Meet will bring approximately 2,400 students to ECU's campus February 13. Conference Room 101, Administration is in use on that day; therefore, headquarters will be in room 220, Administration. The test administrator should bring the names of the three top winners plus the rankings of all participants for each class.
• The Majors Fair is in the ballroom on February 13. Tables are still available.

D. Academic Affairs Council Goals for 1996-97
• This item on the agenda was postponed.

Duane C. Anderson
Vice President for Academic Affair