Office of Academic Affairs

Minutes of Academic Affairs Council - July 18, 1995
Room 100, Administration

Members Absent: Kurt Jackson

Others Present: Dwain West

Recorder: Holly Sewell

The meeting was called to order at 9:00 a.m. by Dr. Anderson. Minutes from the previous meeting held on June 13, 1995, were approved as distributed.

I. DWAIN WEST - DIRECTOR, STUDENT SUPPORT SERVICES

• Mr. West spoke to the council regarding the purpose of Student Support Services to provide disadvantaged students with the assistance needed to have an opportunity to be successful in college. Student Support Services has the staff, facilities and equipment available to meet these special testing and other needs and will verify student requests for services.

Nancy Thomason--Continuing Education
• Pamela Bailey has been hired as the Coordinator of Credit Programs. Several new intemational students have been recruited to start this fall. All the international students from last year are planning to return this fall.

Pamla Armstrong--Registry
• Final numbers for fall pre-enrollment will not be available until July 21.

Ray Quiet--Social Sciences Division
• No report.

Chuck Perry--Library
• Groundbreaking for the new library took place on July 13 and was well attended.

Douglas Nelson Arts & Letters Division
• Dr. Trisha Yarbrough has been selected as the chair of the English department for the 1995-96 academic year. Mr. Hugh Tribbey and Ms. Ginger Brackett have been hired as new faculty members in the English department.

Jack Paschall School of Graduate Studies
• No report.

Ed Brackett-Title III
• Bids have gone out for 20 computers to go to faculty who are Title III advisors. Mr. Brackett reported that 4 billion dollars has been cut from the Department of Education budget. Oklahoma will lose approximately 28 million dollars.

Bill Osborne--Grants & Research Information Center
• Dr. Osbome distributed to the council a copy of the end of the year external funding by division/school. We are up in all areas. For the past couple of years, as an incentive to write grants, faculty have been given monetary awards for Ist time submissions and additional awards for getting grants funded. ECU did not get the Title III Co-Op grant funded.

Tim Green--HPER
• NAIA conducted a search for outstanding student athletes. ECU nominated Helena Grobecker. Ms. Grobecker was recognized as an outstanding athlete and ECU's general scholarship fund will receive $1000 in her name.

Bruce Weems--School of Mathematics and Sciences
• The newest addition to the school's family is Mary Rachael Dixon, born May 3, 1995, to Sandra and Bill Dixon.

Bob Feighner--Data Processing
• Fee increase statements will be mailed to students next week.

Kenneth Moore--School of Education & Psychology
• The Oklahoma Secretary of Education will be here on September 12. ECU is offering a graduate course in Tecumseh this fall. Dr. Moore, Dr. Anderson and Dr. Cole met this week with the Chancellor and his staff at the State Regent's office to discuss the External Evaluation of teacher education.

Mickey Cowan--School of Business
• Mr. Cowan thanked every one for attending Bill Chapman's retirement reception on July 11. A candidate is on campus today to interview for the vacant position in the accounting department. The list of possible applicants for the dean's position has been narrowed down to 3 people.

1. Science Hall Remodeling
• Dr. Anderson reported on the old science hall remodeling. The math faculty w ill move into their offices this week. As of July 31, the Applied Science building will close. The Business/Office Technology department is moving to the Administration Building, rooms 250-255. Military Science xvill move to the SW comer of the Education Building, room I . The COP program will set up in the south
• side, east end of the Education Building.

2. COI - July 13,1995
• A statewide College Core & Articulation Committee meeting is scheduled for September 22. Deans/Division Chairs are asked to put this meeting on their calendar. The State Regent's staff is exploring the possibility of creating an electronic system course guide on intemet or CD ROM. Courses at different institutions and their equivalents will be on this guide. This could lead to a unifomm course numbering system statewide.
• The Faculty Productivity Committee is collecting data for faculty productivity standards.
• The Academic Programs Committee is revising the program review policy.
• There have been complaints that some institutions are charging graduate students a $1 assessment fee and not assessing their graduate programs. ECU does have a system for assessing students in our graduate programs.
• There has been discussion of using the CAAP test (through ACT) as a standard assessment test. College Base is a more accurate test for ECU's general education courses.
• At the June meeting of COI, the electronic media policy was passed. It goes into effect this fall.
• The revised curriculum deficiency policy was passed.

3. Meeting Dates for 1995-96
• Dr. Anderson distributed the l 995-96 meeting dates for the Academic Affairs Council.

4 AAC Goals/Objectives for 1995-96
• This topic will be discussed at the retreat in August.

5. Dates for Fall Semester Start-Up
• August 14 & 15 - Planning Retreat
• August 16 - New Faculty Orientation
• August 17 - Faculty Return; 9:00 a m. faculty meeting
• August 18 - Regular Enrollment
• August 21 - Classes Begin

6. Academic Affairs Council Planning Retreat
• Council members are to confirrn their attendance with Holly Sewell by Thursday, July 27.

7. Warranty
• As an FYI item, Dr. Anderson shared the article from the Sunday Oklahoman dated July 18, 1995, about giving
• warranties to employers hiring graduates.

8. Academic Records Fee
• This fee will be charged effective fall 1995 The fee is $7.50 and will be collected summer, fall and spring. The fee is non-refundable. The drop/add fees will be elimmated as a charge but students who add courses for which an additional charge is accrued will still be required to pay these additional charges before noon the following day or their enrollment change svill be cancelled Beginning August 18 there will be no additional charge for official or unofficial transcripts.

9. Equipment and Instructional Technology Fee Purchases
• All equipment and instructional technology requisitions must have appropriate signatures and sent to the Vice President for Academic Affairs for signature. Equipment lists for departments were given to the deans/division chairs for disbursement.

10. Revised Syllabus
• After discussion, it was agreed that the form would be changed to accommodate courses with multiple sections.

11. Budget for 1995-96
• Budgets are loaded and departments may begin spending.

12. Schedule Changes
• The schedule is going to the printer on July 21. Last mlnute changes should be made ASAP.

The meeting was adjourned at 11:35 a.m. The next meeting is August 14 & 15, 1995.

Duane C. Anderson
Vice President, Academic Affairs