Office of Academic Affairs
Minutes of Academic Affairs Council - November 7, 1995
Duane C. Anderson, Pamla Armstrong, Ed Brackett, Mickey Cowan, Bob Feighner, Tim
Green, Kurt Jackson, Kenneth Moore, Ray Quiett, Jack Paschall, Chuck Perry, Ray
Quiett, Shirley Talley, Nancy Thomason, Bruce Weems
Members Absent: Bill Osborne
Present: Holly Sewell
Recorder: Sue Milner
Dr. Anderson, vice president for academic affairs, called the meeting to
order at 9:00 a.m. Minutes from the previous meeting held on October 12, 1995,
were approved as distributed.
I. UNIT REPORTS
1. Mickey Cowan--School of Business
- Mr. Cowan announced that Dr. Linda Mitchuson will fill the position of
Dean, School of Business, effective January 1996. Dr. Mitchuson comes to
East Central from Wichita State University, Wichita, Kansas. She was the
director of the School of Accountancy and associate professor. Also, Dr.
Mitchuson is the elected vice president of the Institute of Management
Accountants for 1995-96. She assumed that office July 1.
2. Kenneth Moore--School of Education &
- Redesigning Teacher Education is still a large part of the work in
progress. There is also dialog with the state regents concerning the School
3. Ray Quiett--Division of Social Sciences
- Dr. Sims is still recuperating from surgery and plans to return for the
spring semester. Several students and faculty members attended the OEA
meeting during the fall break.
4. Bruce Weems--School of Mathematics &
- The school's faculty members are going to professional meetings and
5. Tim Green--Division of Health, Physical Education &
- The department held the OIC Cross-Country Meet last Friday. They placed
third behind Southwestern and Northeastern. Two ECU members qualified for
the national cross-country team in Wisconsin.
6. Jack Paschall--School of Graduate Studies
- The Graduate School had a recruiting booth at the OEA meeting. Dr.
Paschall will have a booth at the Shawnee Mall December 15, 1995.
Departments may send their brochures or pamphlets to Dr. Paschall for
7. Ed Brackett--Title III
- An external monitor for Title III visited the ECU campus. The monitor's
comments were positive. A formal written report will be submitted to the
8. Pamla Armstrong--Registry
- The Registry Office has concluded early enrollment for spring.
Approximately 15 to 20 faculty attended the Regent/Institutional Policy
& Advising Update workshop. A workshop on policy is scheduled November
17 for new faculty and those who did not attend last year. Catalog changes
must be submitted to the Academic Committee in time for the December 19
meeting if the changes are to be included in the 1996-97 Catalog. The
Registry office will send sections of the catalog narrative to
deans/division chairs for proofing. Those sections should be reviewed and
9. Bob Feighner--Data Processing
- The academic affairs office will send printouts showing students who are
enrolled in the current semester but not pre-enrolled for the spring
semester. Department chairs should contact those students by phone or mail.
10. Chuck Perry--Library
- The most searched topic of the month is breakfast cereals. An update to
the library system allows a combined search for author and title. Dr.
Anderson said that he was pleased Dr. Perry had chosen a state of the art
system rather than some older system for the library.
11. Shirley Talley--Division of Arts &
- Wallace Owen's art exhibit is in progress, November 6 through December
1. "A Christmas Carol: Scrooge and Marley" is scheduled for December 1-3.
- The Stephen Crane Day of lectures and film attracted 200 English
students and faculty.
- Also, a brown bag lunch is planned for students and faculty.
- The music department was host to 2000 Little Dixie high school
- A piano faculty recital is November 12 at the United Methodist Church in
- The Chorus and Chorale Fall Concert is November 16 at the First
Presbyterian Church at 7:30 p.m.
12. Nancy Thomason--Continuing Education
II. VICE PRESIDENT FOR ACADEMIC AFFAIRS
- A memo has been distributed to faculty with instructions for downlinking
videoteleconferences. For more information call Sherri Huneycutt at x469.
1. COI Report, November 2, 1995
- OneNet is now moving forward with the purchase of equipment. Line
service is now being negotiated. The Hub sites will be set up in the first
half of 1996. This service will be housed in the administration building at
- The Issues Committee adopted the System Academic Plan for 1995-96.
- The Admission/Retention Committee passed a proposed change requiring all
institutions to show on transcripts when students are placed on academic
probation and when they are suspended. Concurrent enrollment was discussed
again. A survey was completed of concurrent enrollment of high school
students in the system. The Committee is producing a policy that will
prohibit using secondary assessment for concurrent students.
- The College Core and Articulation Committee will present a document to
the Regents and Legislature that summarizes the work of the various
- The Legislature will explore standardizing the Master's Degree in
Secondary Education and the Master's Degree in Business. A legislative
subcommittee hearing is set for November 8.
2. Calendar Due Dates
- November 15 is the last day to drop 16-week courses, second 8-week
courses with guaranteed W; and, the last day to submit AW (Administrative
- November 17: Summer '96 Class Schedule and Proposed Faculty Load is due.
Also the 3-year tenure review process should be completed and returned to
- Entry-year and student teacher supervision payrolls are due November 20.
- Night classes do not meet on November 22; however, day classes do meet.
- December 1 is the last day to withdraw from school.
3. Enrollment Procedure
- There was a lengthy and animated discussion on enrollment procedure.
Some items discussed were the
- Treatment of enrollment when error is made at time of enrollment.
- Enrollment at any Center.
- Enrollment of Transfer Students.
- Enrollment before scheduled time.
- Scheduling large events at time of enrollment.
- Advising a student when class is closed and the student is not in Center
4. Tenure and Promotion Workshops
- The academic affairs office sent memos to eligible faculty members to
attend tenure and promotion workshops. The tenure workshop is set for
November 20 and the promotion workshop is November 21.
5. Student Evaluation of Faculty Members
- Department chairs have been notified to report to Ms. Angie SanMillan
the two classes selected for evaluation of the faculty member. Packets will
be prepared and available November 21-22. Evaluations must be completed by
December 8. They will be processed over the holidays and results will be
available when department chairs return in January.
6. Retention Suggestions
- School/Division retention plans were distributed. They are to be
duplicated and sent to department chairs.
7. New Faculty Workshops
- A Policy Workshop for new faculty is set for November 17 from 1:00-3:00
p.m. in 214B, Administration building.
8. Computer Survey
- A survey showing the number of computers in every department and
academic unit was distributed. Departments and academic offices should
physically count computer hardware in their use (operating and
non-operating) and report to Dr. Anderson by December 15. The current
inventory list should not be used.
III. OLD BUSINESS
- The General Education Advisory Committee is working through the syllabi.
The Committee has approved every syllabus submitted with minor changes.
- Drafts of departmental strategic plans are due in November to division
chairs and the unit plans to Dr. Osborne November 30.
- Sixteen people have agreed to work on the Teaching/Learning Technology
Roundtable. The committee will be used as a sounding board and advisory
group. They are charged with developing an institutional policy and
technical guidelines to move forward in the development of a home page for
campus access. The Academic Affairs Council is welcomed to submit their
views. The Roundtable will coordinate professional development and practices
and showcase "best practices" of faculty who are using technology in the
classroom. The findings will be shared with other faculty members so they
too can integrate technology into teaching.
- A recommendation for the 1996-97 calendar will go to the president. Dr.
Anderson has set up a committee to review the proposed schedule. Dr. Green
will be asked to serve on that committee.
- The University of Central Oklahoma's student newspaper was distributed.
An article with the headline "Classes need twenty to make for summer school"
was pointed out.
IV. ADJOURN There being no
further business, the meeting was adjourned at 11:45 a.m. Deans/division chairs
met with Dr. Anderson immediately after the council meeting. The next meeting of
the Academic Affairs Council is December 12, 1995.
- A time-frame for the evaluation of administrators is being considered. A
decision will be made in December.
- A copy of the Administrator Evaluation form was distributed. Minor
changes were made in specific words such as replacing "supports" with
Duane C. Anderson
Vice President for