Office of Academic Affairs
Minutes of Academic Affairs Council - September 21, 1995
Duane C. Anderson, Pamla Armstrong, Ed Brackett, Mickey Cowan, Bob Feighner, Tim
Green, Bill Osborne, Jack Paschall, Chuck Perry, Ray Quiett, Shirley Talley,
Nancy Thomason, Bruce Weems
Members Absent: Kenneth Moore
Others Present: Reubin Wigdor, Holly Sewell
Recorder: Sue Milner
The meeting was called to order at 9:00 a.m. by Dr. Anderson. Minutes from
the previous meeting held on August 14 and 15, 1995, were approved as
distributed. Dr. Anderson welcomed Dr. Wigdor, department chair of Psychology,
who attended for Dr. Moore.
I. UNIT REPORTS
1. Mickey Cowan--School of Business
- The division secretary, Cheryl Bell, is the new mother of eight pound
Jared Wayne. The School is interviewing two applicants for the position of
Dean, School of Business. Other deans/division chairs should arrange to
visit with both applicants.
2. Reubin Wigdor--School of Education &
- The Standard School Superintendent Certificate program is on the agenda
at the September meeting of the State Board of Education.
3. Ray Quiett--Division of Social Science
- Joe Sims is recovering in St. Anthony Hospital from major surgery. He
may be released Friday.
4. Bill Osborne--Grants/Research Information
- Several grants are approved. The Eisenhower proposals are due in
5. Ed Brackett--Title III
- The Title III fiscal year starts in October; their budget is approved.
ECU has awarded a contract to a programmer to develop several window screens
that will allow advisors access to student data.
6. Jack Paschall--School of Graduate Studies
- Enrollment for this fall is about the same as last fall. The Graduate
School is offering a class in Tecumseh this semester.
7. Tim Green--Health, Physical Education and
- Two sports seasons are in progress: football and cross country. ECU is
the OIC defending champion in cross country.
8. Shirley Talley--Division of Arts and Letters
- ECU is host to a Marching Band Contest Saturday, October 7. Thirteen
bands have signed up to participate.
- Student and faculty recitals are usually every Tuesday at 3:00 p.m.
- Students will be performing October 14 in a melodrama at the Stuart
Hotel in Stuart, Oklahoma. They will receive some proceeds. For further
information, call x471.
- The ECU Theatre's fall performance, The Diviners, is September 25
through November 3.
- Leon Polk Smith's exhibit ends Friday, September 22.
- A student, John Green, will exhibit his works September 25 through
- Dr. Dennis Silkebakken is the new Chair of the Department of Music.
- The Division office has moved to Administration 256. They have artifacts
from the Art department on display and invite all to visit.
9. Pamla Armstrong--Registry
- ECU is down in beginning freshmen and down 2.6% FTE overall.
10. Chuck Perry--Library
- Art is the word most searched this month. Library usage is light on
Saturdays, nine to one o'clock. Usage is higher on Sundays.
11. Nancy Thomason--Continuing Education
- Grants are funding two new employees under the direction of Ms.
Thomason. Chris Elliott is the Child Care Training Consultant and James
Vercelli is the Residential Training Coordinator.
12. Kurt Jackson--Assessment Center
II. VICE PRESIDENT FOR
ACADEMIC AFFAIRS' AGENDA
- The fall 1995 demographics report is completed. Copies will be sent to
- November 9, Dr. Tom Angelo will present a review of assessment efforts
and his workshop on Classroom Assessment.
- The OKAIRP conference is on the campus of the University of Oklahoma.
Faculty are encouraged to attend. It is well worth the $30 registration fee.
- The Assessment Center is working on the new Fact Book and hope to get it
on the network.
1. COI Report - September 14, 1995
- A new policy statement on Program Review approval passed. Programs may
be triggered for early review based on productivity standards (totals per
year averaged over five years). If not meeting at least one of the
standards, programs will be reviewed within one year of notification of
failure to meet the standards. Degrees conferred must equal five for B.A.
and B.S.; three M.A. and M.S. There must be 12.5 majors enrolled for B.A.
and B.S. degrees; 6.0 enrolled for the M.A. and M.S. degrees. Service
function of supporting programs is a major change in the Program Review
- Discussion of the previously passed changes in the concurrent enrollment
of high school students' policy resulted in the decision to study the matter
further before reaching a final decision.
- College Core Curriculum and Articulation Committee will hold a Faculty
Transfer Committee conference September 22.
- The Regents have proposed a revision to their Assessment Policy to
strengthen the section on graduate programs. Dr. Paschall and Dr. Jackson
are to review the graduate program assessment plans and discuss them with
the Education, Psychology, and Human Resources graduate programs to make
sure ECU's Assessment Policy meets the Regents' Assessment Policy.
- A report on Systemwide Review of Retention Standards based on findings
of Dr. Bill Hemann's audit of institutions' compliance with Regents' policy
- A new Oklahoma Department of Education policy regarding the GED
certificate was effective August 1, 1995. The policy allows a person age 16
or older who is not enrolled in high school to take the GED.
- A system-wide study of grading patterns from 1988 to 1993 shows a steady
increase in the number of high (A and B) grades in all tiers by varying
2. Calendar Dates
- September 25 is College Career Day.
- October 2, call for Summer 1996 Class Schedules due November 17.
- October 3, committees selected for 3-year tenure review and concluded
- October 3, Course Syllabi are due. Submit on 3" disc to VPAA.
- October 5, Southern Arkansas and Tigers football game at 7:30 p.m.
- October 6 call for workshops and seminars due on November 17.
- October 12 is the next meeting of the Academic Affairs Council.
3. Academic Administrators' Evaluation
- Academic administrators will be evaluated again this year. Council
members were asked to review the evaluation instrument and submit
suggestions or questions on procedure by October 2. The policy will be
discussed at the next Academic Affairs Council meeting.
4. ACT and GPA Comparisons
- Graphs were distributed showing distribution of ACT and GPA scores for
Fall 1990 through Fall 1994. The five-year ECU overall average ACT was 19.7,
19.7, 19.6, 19.6 and 19.8. The five-year ECU overall average GPA was 2.69,
2.71, 2.76, 2.76 and 2.78.
5. Retention Activities
- All academic units were asked to assemble their ideas and practices on
student retenion and submit their reports to the Office of Academic Affairs
before the next Academic Affairs Council meeting. A packet will be prepared
for each division on use of ideas.
6. Professional Development
- A brochure on ECU Faculty Professional Development was distributed. Ms.
Sherri Huneycutt, coordinator of Continuing Professional Education/Grants,
prepared the brochure. Dr. Anderson asked that deans/division chairs remind
staff members to attend the TQM I session on September 28 or October 3.
7. General Education Syllabi
- General Education is moving along. Dr. Cole has asked the Faculty
Council to submit names for the advisory committee. Dr. Anderson met with
the Student Senate and received a favorable response on proposed general
III. STRATEGIC PLANNING--DR.
- OneNet is still held up in the political process.
- ECU will confer degrees and release diplomas at the end of the 1995 fall
semester. Records show that approximately 40 percent of graduating students
completed work in the fall. In the past, these students waited until the
spring semester for conferring of the degree. Coupled with this is a
proposal to end summer commencement and have a commencement at the end of
the spring semester for fall, spring, and summer graduates. Council members
were asked to talk with faculty and bring a response to the next meeting in
- Statistical graphs were distributed showing admission status of first
time freshmen and transfer students, and undergraduate degrees granted to
first time freshmen, transfer, and others. Included were semesters 1982-83
through 1994-95. The graphs show a dramatic increase in undergraduate
degrees granted to transfer students in 1990-91 and in 1992-93 surpassing
undergraduate degrees granted to first-time freshmen and others. Class
scheduling will be affected because of this change in demographics.
- Dr. Anderson discussed various issues in higher education as viewed by
the Governor's Performance Team in its Draft Issue Papers.
Departments will develop departmental plans instead of the five-year plan and
send to the appropriate persons by November 30. Deans/division chairs will
develop a school/division plan by consolidating the departmental plans into one
document, which is due December 31. A Strategic Planning meeting will use focus
groups of 5-7 people. One group will meet Friday, September 22 and another on
September 25. A Futures Forum is scheduled for October 26 in the Regents Room.
Anyone who wants to come is invited.
IV. MEETING ADJOURNED
There being no further business, the meeting was adjourned at 11:40 a.m. The
next meeting of the Academic Affairs Council is October 21, 1995.
Duane C. Anderson
Vice President for