Members Present: Duane C. Anderson, Pamla Armstrong, Ed Brackett, Bob Feighner, Tim Green, Kurt Jackson, Linda Mitchusson, Kenneth Moore, Jack Paschall, Chuck Perry, Ray Quiett, Nancy Thomason, and Bruce Weems

Members Absent: Shirley Talley

Others Present: Holly Sewell

Recorder: Sue Milner

Dr. Anderson, vice president for academic affairs, called the meeting to order at 9:05 a.m. He announced that minutes of the Academic Affairs Council meetings are posted on the home page of the Office of Academic Affairs. Eventually, the academic affairs office will distribute hard copies of the minutes only to Council members and department chairs since they are available on the home page.

I. Approval of Minutes

The minutes of November 12, 1996 were approved as distributed.

II. Unit Reports

Assessment and Institutional Research--Dr. Kurt Jackson

The center is reviewing revised assessment plans and sending to departments if there are recommended changes. Most Student Evaluations of Faculty are in. Dr. Jackson and others attended a workshop in Dallas presented by James Nichols, vice president of planning from The University of Mississippi. Topics discussed were ways to streamline the assessment process and use of standardized forms in assessment efforts.

Title III & Research/Grants Development--Ed Brackett

Everything is going well in both offices.

School of Graduate Studies--Dr. Jack Paschall

Ms. Juanita Pratt transferred to the Graduate office from the Public Relations office. She replaces Ms. Pittman who resigned to continue her studies as a full-time student.

Health, Physical Education & Recreation--Dr. Tim Green

Current basketball records show the men with 6-0 wins and ladies 3-3. Recent teacher education curriculum exams show that 12 HPER students took the exam and 12 passed. Dr. Marc Evans recently received his doctorate from the University of North Texas. Scott Varner has accepted a position as golf coach at Northeast Louisiana University in Monroe. Chris Grace will fill the position.

School of Business--Dr. Linda Mitchusson

The School is working with Continuing Education in formulating a series of courses to be taught through Continuing Education for people who want to go into business. It is expected that the Small Business Development Center will be active as a contact for those enrolled.

Division of Social Sciences--Dr. Ray Quiett

Three new faculty members have been employed in the Human Resources Department to fill the vacancies created by Dr. Barbara Shelton's and Dr. Bill Schutter's retirements at midterm and a position that remained vacant this semester. The three candidates start in the spring semester.

School of Mathematics & Sciences--Dr. Bruce Weems

The school is in the process of filling a position in Nursing.

Registry--Pamla Armstrong

Class rosters will be in campus mail Wednesday, December 11. Grades are due December 19 no later than 10:00 a.m. The Registry office will mail grades to students before the end of the break.

Library--Dr. Chuck Perry

The topic of the week is "osmosis." Dr. Perry and Mr. Pokorny are visiting various libraries that have purchased equipment. He is anticipating a move to the new library by late March. They are still working on a scheme to move books to the new library.

School of Education & Psychology--Dr. Kenneth Moore

Dr. Moore reported on the progress of the Redesign of Teacher Education.

Continuing Education & Community Service--Nancy Thomason

All equipment has been purchased for the Wellness Center, located in the new Student Activities Center. The Wellness Center will be available to students, faculty, staff, and community.

III. Vice President for Academic Affairs Agenda

1. Calendar Dates

• December 11, Semester exams.
• December 14, National ACT test exams.
• December 18, Annual Hall Party.
• December 19, Grades due at 10:00 a.m. Last day to pay fees for early enrollment.
• December 23, Offices close at 5:00 p.m. and will open 8:00 a.m., Thursday, Jan. 2.
• January 9, General faculty meeting in the ballroom at 9:00 a.m.
• January 10, Regular enrollment.
• January 13, Class work begins.

2. Final Exam Policy

Dr. Anderson reported that he had sent a memo to faculty concerning the final exam policy.

3. Reappointment of Non-tenure Faculty

Dr. Anderson will be scheduling visits with deans to discuss reappointment of non-tenure faculty.

4. Netscape 3.0 Gold and Web Pages

When the Netscape 3.0 Gold software is on the servers, it will be much easier to use for creating home pages. Dr. Anderson suggested looking at Cameron University's home page as a good example.

5. Departmental Charges at Bookstore

Anyone charging purchases at the ECU Bookstore must be on an authorized list or must pick up a green slip from the budget administrator's office authorizing the purchase.

6. Procedures Policies

Dr. Anderson distributed Operating procedures for OneNet and for off-campus courses. These may be duplicated and given to department chairs.

7. Other

• Dr. Anderson reported that some Student Evaluations of Faculty were still out and that, sometimes, the procedure for evaluation is not followed carefully.
• The Spring and Summer 1997 Class Schedules will be available after the holidays.
• The Oklahoma State Regents for Higher Education held their regular meeting on ECU's campus last week. They were last here in 1990. They had the opportunity to meet informally with the Student Senate and Faculty Senate.
• Dr. Anderson will be attending the Council on Instruction's regular meeting in Oklahoma City, Thursday, December 12.
• Ardmore Higher Education trustees are having their quarterly meeting on ECU's campus December 12.

IV. Old Business

1. Academic Reorganization

Dr. Anderson thanked Dr. Jones, Dr. Paschall and Dr. Osborne for their participation in the reorganization process. Dr. Anderson gave his perception of faculty ideas. He believes that faculty clearly expressed a lack of desire for significant change in terms of changing departments. Dr. Anderson reviewed the status of the reorganization process.

2. Undergraduate Night Schedule

Council members are to review and bring a copy of the night schedule to the January meeting. Also, bring time frames for scheduling classes in the evening.

3. Exit/Withdrawal Questionnaires

Council members should review the questionnaires and return with suggestions for revision within a month to the academic affairs office.

4. Annual Computer Count

Dr. Anderson reminded council members to return the completed forms of their computer count located in their area and not worry about which budget purchased the computers.

5. Catalog Revision--Status

The catalog revision is on schedule. 6. Maintenance Issues If council members have comments concerning maintenance, they should send written requests to the academic affairs office in the next ten days.

V. New Business

Spring Semester--Meeting Dates

• January 2, offices reopen.
• January 7, Academic Affairs Council meeting in 101 Administration at 9:00 a.m.
• January 9, faculty return.
• January 9, general faculty meeting at 9:00 a.m. in the Ballroom.
• January 10, regular enrollment for spring.
• January 13, class work begins.

VI. Adjourn

There being no further business, the meeting adjourned at 11:25 a.m.

Duane C. Anderson

Vice President for Academic Affairs