OFFICE OF ACADEMIC AFFAIRS
Minutes of Academic Affairs Council - January 7, 1997
Conference Room 101, Administration
Members Present: Duane C. Anderson, Pamla Armstrong, Ed Brackett, Bob Feighner, Tim Green, Kurt Jackson, Linda Mitchusson, Kenneth Moore, Jack Paschall, Chuck Perry, Ray Quiett, Shirley Talley, Bruce Weems
Members Absent: Nancy Thomason
Others Present: Todd Essary, Holly Sewell
Recorder: Sue Milner
Dr. Anderson, vice president for academic affairs, called the meeting to order at 9:00 a.m.
I. Approval of Minutes
The minutes of December 10, 1996, were approved as distributed.
II. Call Sheets/Interscholastic Meet
1. Call Sheets
The Student Services office provides a list of names of potential students who have given East Central University as an institution of choice on the ACT test. The list will be distributed to departments with a Call Sheet that should be completed when contacting those potential students and returned to Todd Essary. The Call Sheets are in the same format as last year. They will send the list after the December ACT tests are received in January. Faculty members may make calls from their homes by going through the switchboard.
2. Interscholastic Meet
Mr. Essary reported that 113 schools will be participating in the Interscholastic Meet February 11, 1997. The Meet is 9:00-12:00 noon. Headquarters is in Conference Room 101, Administration. I
II. Vice President for Academic Affairs Agenda
1. COI Meeting, December 12, 1996
a. Institutions may have the option to award the diploma without the one original signature. All will be facsimiles. The President will certify by a letter to the Chancellor that all names on the list have met all requirements for graduation.
b. The Electronic Media Committee is still revising their policy. They are finding ways to add additional fees for those courses offered off campus.
c. The College Core Curriculum Committee presented reports. Seventeen reports were approved; three were not approved (art, computer science and marketing).
d. Council on Student Affairs System wide Planning for 2001 discussed the student advisory group's complaint of the length of time it takes to complete a degree. A committee will do a study of time to degree completion in Oklahoma.
2. Calendar Dates
a. January 9, faculty return. General faculty meeting at 9:00 a.m. in the Student Union Ballroom.
b. January 13, class work begins.
c. January 16, Non-instructional Contributions due in VPAA office.
d. January 22, Fall 1997 Class Schedule due. Fall 1997 Proposed Faculty Load Report due. Spring 1997 Updated Faculty Load due. Fall 1996 Final Faculty Load Report due.
e. January 23, Part-time Payroll Contracts due. Reappointment of non-tenured faculty due.
f. February 3, Spring course syllabi due in VPAA office.
g. February 3, Recommendation for tenure due.
h. February 11, Interscholastic Meet, 9:00 a.m. to noon.
i. February 13, Academic Affairs Council meeting.
3. Regular Enrollment, January 10, 1997
Dr. Jackson distributed an agenda for freshman enrollment. He asked that deans make sure someone is at the enrollment centers when students arrive at approximately 12:50-1:00 p.m. Dr. Anderson announced that the spring enrollment is the last time the 554 number for class status would be offered. The advising screen is available and is updated hourly.
4. National Association of Schools of Music--Accreditation
Dr. Anderson announced the Music program received accreditation from NASM. He also stated this is a good accomplishment and is pleased the Music department was able to achieve this goal.
5. Department GPA Report
Dr. Anderson distributed a Department GPA Report, Fall 1996, showing the highest and lowest GPA's awarded by department.
6. OSRHE Work Plan, January 1, 1997-December 31, 1998
Council members received a Work plan developed by the OSRHE for January through December 1998. Topics listed include Planning, Technology, Partnership for Student Preparation, Assessment, Teacher Education, Accountability Reporting, Student Transfer, Campus Diversity, Economic Development, Time-To-Degree, Consumer Protection, Systems Operations, and Policy Review/Decentralization of Authority.
a. The grand opening of the University Student Center is scheduled Friday, January 17 at 11:30. Everyone is encouraged to attend.
b. At the General Faculty Meeting, Deans will be called upon to introduce new faculty members. Packets are available for new faculty. Deans should deliver these and provide orientation for them.
c. Dr. Anderson distributed a tentative Academic Calendar for 1997-98. Unless it is not approved by the Board, it remains the official calendar. Faculty members may note that classes do not meet Wednesday before Thanksgiving. Also, final exams are split by a weekend this spring and the next academic year. Dates for PLC and scholarship enrollment have been changed to April 21-24 (not April 21-May 1).
d. Portfolios in Classrooms and in Schools will be downloaded and made available for professional development opportunities.
VI. Old Business
1. Night Schedule -- Revision Dr. Talley will coordinate, with Dr. Weems and Dr. Quiett, the revision of the Undergraduate Night Schedule to incorporate new courses in general education.
2. Exit/Withdrawal Questionnaire Dr. Jones commented on the response of the Faculty Senate to the Exit/Withdrawal Questionnaire. The Senate believes the advisor should be involved in the exit/withdrawal process.
3. Catalog Revision -- Status The Academic Committee meets January 14 for final requests for the catalog. The new catalog will reflect the new school structure.
4. Undecided Major -- Status of Campus Discussion Comments from a campus-wide survey for mandating a declared major by students show that faculty are 50/50 for and against. Both have legitimate reasons.
5. Review of AAC Goals and Objectives for 1996-97 Dr. Anderson reviewed the Goals and Objectives with council members.
VII. New Business
1. 1997-98 Budgets
Dr. Anderson distributed Guidelines and budget forms.
VIII. Unit Reports
Arts & Letters Division--Dr. Shirley Talley The flute and woodwind choirs performed at the Salvation Army Silver Tea.
Library--Dr. Chuck Perry The most searched topic of the month was "ozone."
Registry--Pamla Armstrong Cancellations for nonpayment of fees are completed. Enrollment is up 25 students from the same time last year. Registry expects approximately 500-600 students to enroll Friday.
Faculty Senate--Dr. Charlie Jones The next Faculty Senate meeting is on January 15.
School of Mathematics & Sciences--Dr. Bruce Weems Ms. Gayle Hill joins the Nursing faculty this semester. She brings much experience and has worked part-time for ECU.
Social Sciences Division--Dr. Ray Quiett Three new faculty have joined the Human Resources Department: Michael Brand, Paige Cummins and, Lane McFarland.
School of Education & Psychology--Dr. Kenneth Moore The redesign of teacher education is an ongoing commitment. The commission has now decided that teaching areas must be identified before determining competencies.
School of Business--Dr. Linda Mitchusson The School of Business has scheduled their first Annual Business Conference April 16, 1997. Bob Andrews and Gary Scotts are speakers. One has not yet been selected. ROTC is gone. Someone from the University of Oklahoma will come to East Central to teach one or two courses for students completing the program.
Assessment and Institutional Research--Dr. Kurt Jackson Revised assessment plans are forthcoming to departments. Deans should collect the Student Evaluation of Teaching Effectiveness packets in the Academic Affairs Office.
Health, Physical Education and Recreation--Dr. Tim Green A tournament starts Thursday at 11:00 through Friday and Saturday.
IX. Planning the Future for Higher Education, "Comments by Barry Munitz"
Council members viewed a 45 minute video on the future for higher education. Dr. Anderson plans to make the video available to all faculty.
There being no further business, the meeting was adjourned at 12:30 p.m.
Duane C. Anderson Vice President for Academic Affairs