MINUTES--ACADEMIC AFFAIRS COUNCIL
March 18, 1997
Conference Room 101, Administration Members
Present: Duane C. Anderson Pamla Armstrong Bob Feighner Tim Green Kurt Jackson Charlie Jones Linda Mitchusson Kenneth Moore Jack Paschall Chuck Perry Ray Quiett Shirley Talley Nancy Thomason Bruce Weems Members Absent: Ed Brackett
Others Present: Holly Sewell
Recorder: Sue Milner
Dr. Anderson, vice president for academic affairs, called the meeting to order at 9:00 a.m.
I. Approval of Minutes
The minutes of February 13, 1997 were approved as distributed.
II. Unit Reports
School of Mathematics and Sciences--Dr. Bruce Weems
The Oklahoma State Science Fair and the Oklahoma Junior Academy of Sciences will be held on the ECU campus April 3, 4, and 5. Odyssey of the Mind is scheduled for April 19.
Faculty Senate--Dr. Charlie Jones The Faculty Senate Bylaws have been approved by the Senate and are in place. Proposed amendments to the Constitution have been approved and must be formally approved by the general faculty. Elections are upcoming and will be conducted under the current school/division structure rather than under the reorganization that is effective July 1, 1997.
Library--Dr. Chuck Perry
"Incinerators" and "porters" are currently the most researched topics. Ms. Cassie Chamberlain resigned in February and is currently residing in Brisbane, Australia. There are bid openings next week for library shelving and furniture. Plans are to move books and library staff in late May to the new library.
Registry--Ms. Pamla Armstrong
Mrs. Stephanie Cooper gave birth to a daughter, Ryleigh JoLynne. Ms. Armstrong and Mr. Dale Hayden conducted a workshop for Environmental Health Sciences. They instructed students on preparation for graduation and services available for job placement. Registry is expecting a first proof of the 1997-98 ECU Catalog by Friday. Catalogs will be distributed for the June enrollment.
Division of Arts and Letters--Dr. Shirley Talley
A faculty art show is in progress. The Percussion Ensemble concert is in April. A student directed play starts April 23; students designed the set and made the costumes. Ms. Donna Gough was named Outstanding Young College Instructor by the Central States Communication Association that represents thirteen states. She will receive the award at their conference.
Continuing Education and Community Service--Ms. Nancy Thomason
Three ECU students will participate in the Student Exchange program by attending Humboldt State University, California, Montana State University-Bozeman, and University of Missouri-Columbia. Four students will be coming to East Central from University of Porta Rico Rio Piedras Campus, University of Nebraska at Kearney, Bowling Green State University, Ohio, and University of Wisconsin-Green Bay. The Wellness Center is doing well. In the first month, almost 1,000 persons enrolled; 900 students, 15 community, and the remaining were faculty and staff.
School of Education and Psychology--Dr. Kenneth Moore
A Folio Workshop is scheduled for Friday. There may be three or four orientation sessions for current students before fall; deans will be notified when scheduled.
School of Business--Dr. Linda Mitchusson
The conference on "Ethics" is April 16 from 9-4. There will be speakers for morning, lunch, and afternoon sessions. Faculty may attend part or all sessions; contact Dr. Mitchusson for fee information. The conference will be taped and made available for use in the classroom. The School is recruiting applicants for the marketing area.
Division of Social Sciences--Dr. Ray Quiett
The History Department is interviewing for the Hornbeak Scholarship. Dr. Quiett reported that an Ada civic group is sponsoring two scholarships for non-traditional students.
Health, Physical Education, and Recreation--Dr. Tim Green
The men and women basketball teams have left for the National NAIA Championship tournament. Both teams are OIC Conference winners this year.
School of Graduate Studies--Dr. Jack Paschall
Dr. Paschall attended the Oklahoma Counselor Association in Oklahoma City. Also attending were Dr. Quiett, Dr. Richard Putnam and Human Resources students. Dr. Paschal attended the Zone 13 meeting at Ardmore. There has been considerable interest in the proposed certificate programs in school psychometry and school psychology.
Assessment and Institutional Research--Dr. Kurt Jackson
Approximately 200 students will be taking the general education assessment test Wednesday and 150 on Thursday in the Ballroom. Dr. Kevin Davis and Dr. Robert Wyatt will answer questions about portfolios in a seminar March 25 at 1:30 p.m. in 207 Fentem. The annual assessment report is due May 2. Dr. Jackson discussed various issues on assessment but emphasized that faculty must become more involved in the assessment process.
Data Processing--Mr. Bob Feighner
Mr. Feighner reported on the update on the Trumpet Winsock upgrade for the network.
III. Vice President for Academic Affairs Agenda
1. COI, March 5, 1997
a. A group of ADN nursing directors spoke on the two-year nursing programs around the state.
b. Electronic Media Committee. How to pay for additional costs and responsibility for operating OneNet was discussed. The Committee recommends an "incentive fee" to the COI and the Presidents' Council.
c. Academic Programs Committee. Reviewed the Academic Plan format. Dr. Anderson distributed the plan to council members. It should be filed with Strategic Planning. Some new forms were devised for proposing new programs and program modifications.
d. Time to Degree Completion. The group may recommend to the State Regents that universities adopt the policy from Iowa which allows students to contract to complete the degree in four years. Most of the responsibility is on the student; however, the university must allow the student to enroll beyond the four years, tuition free, if it has not fulfilled its responsibility to the student.
e. Admission/Retention Committee. Students who enroll and completely withdraw in the first 10 days are not counted in the report data. Rather than include the enrollment of each course, institutions may include a note on the transcript stating the student attended and totally withdrew during the first 10 days. This is the current practice of East Central.
f. State Regents Meeting, January 24.
a) The Regents approved the Transfer Student Matrix. Dr. Anderson will supply copies to Registry and Deans.
b) The annual assessment report was approved in the meeting. State-wide data show there are fewer traditional, beginning freshmen being remediated in mathematics, reading, English, and sciences than in the previous three years. Increasing numbers of non-traditional students are being remediated, however. The conclusion is that raising admission standards has helped current high school students prepare for college.
2. Calendar Dates
a. March 19-20--General Education Assessment, 8:30-12:00
b. March 21--Department Chair Evaluations of Faculty due.
c. March 24-27 Summer enrollment. Courses in sections 0540, 0450, and 0635 are closed to enrollment. Dr. Anderson is mailing a flyer about these three courses to counselors and beginning freshmen. The courses are team-taught with coordinated assignments. Students must enroll in Freshman Composition I and either U. S. History or U. S. Government, or in all three courses.
d. March 28--Academic Administrators Evaluations due date have been moved to April.
e. March 28--The University will be closed Friday, March 28. Offices will be closed and classes canceled.
f. May 5--Update of Summer Faculty Load Report is due.
3. Electronic Information Service ODL link is in place.
4. Budget Meetings--Format Meetings with deans will be scheduled starting in the last week of March through April.
a. Dr. Anderson distributed an article from the AAHE Bulletin by W. Bruce Shepard on The Politics of Entanglement, which describes how a small college in rural Oregon developed a variety of cooperative programs being delivered on its campus by other institutions.
b. Position interviews are underway.
IV. Old Business
1. Undecided Majors
Members discussed several approaches to improving advising and reducing the number of undecided majors. The AAC members will vote on a recommendation at its April meeting.
2. Undergraduate Night Schedule
A meeting will be scheduled in the next two weeks to look at the General Education Seminar, courses being offered in the Humanities-Cultural and Human Diversity section of General Education, and the night schedule.
3. Dean and Department Chair Job Descriptions Dr. Mitchusson's committee will have recommendations by March 31.
There being no further business, the meeting was adjourned at 11:45 a.m.
Duane C. Anderson
Vice President for Academic Affairs