Members Present: Duane C. Anderson, Pamla Armstrong, Ed Brackett, Bob Feighner, Tim Green, Kurt Jackson, Linda Mitchusson, Kenneth Moore, Jack Paschall, Chuck Perry, Ray Quiett, Nancy Thomason, Bruce Weems

Members Absent: Shirley Talley

Others Present: Kevin Davis, Holly Sewell

Recorder: Sue Milner

Dr. Anderson, vice president for academic affairs, called the meeting to order at 9:00 a.m. He welcomed Dr. Kevin Davis, Director of the Writing Center.

I. Approval of Minutes

The minutes of October 8, 1996, were approved as distributed.

II. Writing Center--Dr. Kevin Davis

Dr. Davis reported on the success of the writing center and its growth since 1992-93. He distributed data showing the Center's student contacts for the years since 1992-93 when the Center first began operation with computers in place.

III. Vice President for Academic Affairs Agenda

1. COI, November 7, 1996

• The Calculation of Transfer Students' Admission GPA Policy revision was discussed and approved.
• A policy revision was distributed on Admission of Students for Whom English is a second language.
• There was lengthy discussion about the Early Childhood Education Articulation Plan. More will be forthcoming as recommendations come to COI.
• The Admission and Retention Committed reported on the "W" grade.
• Dr. Cindy Ross is starting a study of students using applied math in their high school careers. Students having Algebra II in high school may count applied math or Algebra I. The study is required in order to continue the use of the applied math courses.
• The Electronic Media Committee is looking at the possibility of developing a standardized fee structure for OneNet classes.
• Dr. Ross gave a brief review of State Regents' meeting October 18. The student Advisory Board will continue to press the issue of "time to completion of degree." There will be a system-wide study.
• Mary Ann Maletz distributed a survey form on the use of electronic technology on campus. This includes a count of computer hardware.
• Regents are promoting a transfer student hotline.
• The 15-core unit for beginning freshmen goes into effect fall 1997. This will be a trial year.

2. Calendar Dates

• November 14, summer workshops/seminars due.
• November 18, Summer '97 class schedules and faculty load proposals are due. Also, the 3-yr tenure review process is due.
• November 25 through December 6, Student Evaluations of Faculty should be completed. Chairs should return the forms to the Assessment office for tabulation. All faculty must be evaluated by two classes. Every off-campus class including OneNet must be evaluated; these may count as one required of the two evaluations. The instructions in the packet are clear. The individual faculty member is not to administer the evaluations to their own class. Department chairs may have to do this personally.
• November 27, classes do not meet Wednesday evening before Thanksgiving.
• December 3, last day to drop second 8-week classes and withdraw from all classes.
• December 5, time for deans to think about reappointment of non-tenured faculty.
• December 6, last day for walk-in enrollment.

3. Endowed Chair and Endowed Lectureship

East Central received $125,000 Endowed Chair for Environmental Health Science from the Robert S. Kerr Foundation and matched by the Regents. ECU received a Marvin Stokes Endowed Lectureship in Education for $25,000 and matched by the Regents.

4. Subject Matter Requirements in Teacher Certification Programs

Dr. Anderson distributed a letter from the OSRHE outlining the subject matter requirement in Teacher Education Programs. Items include the following:

• A minimum of 12 semester hours of credit in liberal arts and sciences courses work in each of the academic core areas of English, mathematics, science, and the social sciences.
• A minimum of 18 semester hours in each assigned subject area to teach in seventh and eighth grades in accredited middle/junior high schools.
• Professional education courses (methods' courses) may not be included in the minimal twelve hour blocks.
• Colleges and universities are asked to review their mathematics curriculum.

5. Student Withdrawal Procedures--Exit Interview

Dr. Anderson distributed a draft of an Exit/Withdrawal Questionnaire. He will propose students withdrawing from classes go to Title III or Assessment office instead of the advisor. Personnel from these offices will conduct the interview and complete the form. Deans are asked to review the questionnaire and make suggestions for revision. Discussion will continue at the next meeting.

6. Fall Enrollment--System Data

Council members reviewed a handout of first-time freshmen enrollment and FTE and headcount enrollments at all state colleges and universities.

7. Spring Enrollment

ECU spring enrollment as of November 6 shows FTE UG down 6%, Grad down 9% and headcount down 7%. A list of students who have not enrolled and are attending fall 1996 was distributed. Deans and department chairs are to decide how to contact students on the list. Telephone, letter, or contact in class may be used but should be completed by the end of next week (November 27). If labels or files are preferred, contact Mr. Feighner. He is willing to supply either or both if the list is not sufficient.

8. November 8 Meeting with School/Division Secretaries

Specific procedures are to be followed for entering class schedules. Mr. Feighner, Mrs. Armstrong and the academic affairs office have worked closely in accurately calculating faculty load in the Student Credit Hour report.

9. Other

• PLC and scholarship enrollment has been rescheduled for April 21-24. The schedule has been moved back one week.
• An Annual Computer Count form was distributed. Include computer hardware on site, not those from the budget. Do not include printers. Note scrap hardware at the bottom. The count is to be done the first week in December. Dr. Anderson will send the form via e-mail and can be returned when completed by the same method.
• Deans who have program review should check on the review and report status to Dr. Anderson via e-mail. Deans need to review self-studies before sending the report to the Program Review Committee.
• Dr. Anderson announced the Hedgehog and Fox Faculty Lecture will be held Monday, November 18 from 1:00-2:00 p.m. in the Regents' Room. Dr. Davis Joyce, guest speaker will present "My Hungarian Hiatus-Education, Research, Publication".

IV. Unit Reports

Faculty Senate--Dr. Charlie Jones

The Faculty Senate had two visitors from FAC at last Wednesday's Senate meeting. All faculty representatives met at a state meeting last Saturday. Shared governance among faculty senates, administration, and regents was discussed, especially a desire to establish lines of communication with BOROC. Technology is an item discussed. They want to get computers to every faculty office. There was discussion about the Western Governors' Virtual University. Dr. Jones has a video that he will share.

Continuing Education and Community Service--Nancy Thomason

Ms. Dana Jordan has been employed as a child care trainer and will travel throughout eastern Oklahoma. Continuing Education has signed a contract with the Human Services Department to conduct a special education workshop for teacher assistants.

Data Processing - Bob Feighner

Data Processing has an updated tape of the 1995-96 school teachers and what courses they teach. These are available for mailout. Also, when there is a teacher education test, Bob has a file showing the student results. Dr. Moore has a hard copy also.

Library--Dr. Chuck Perry

The library employed Jeannine Hathcote as periodicals clerk in the Library. In anticipation of opening the new library, Dr. Perry was authorized to hire an additional professional librarian. Ms. Debra Holster will join the faculty December 1, 1996, as instructor/assistant librarian. She has an M.L.I.S degree from the University of Oklahoma and experience in various libraries in the north Texas area. The most popular topics of the month are abortion and sports. The paperback book exchange is barely existing. Dr. Perry asks for book donations and book returns to maintain the exchange. A self-study is being completed for the Federal Depository Program. An area of change for libraries is where once hard copies were available, compact disks are replacing the hard copy. These are not as accessible but Dr. Perry hopes to rectify that in the new library. Much federal material is now coming through the Internet.

Registry--Pamla Armstrong

Many departments have asked that honor societies be recognized at the commencement. These are not listed but students are welcome to wear the honor cords.

School of Mathematics and Sciences--Dr. Bruce Weems

Undergraduate research in several departments is involved in the McNair program. Several students presented their work at the Mid-Western Association of Trio Programs. The program is doing good work in providing undergraduate research. Computer Science had students and faculty attend the Mid-America Symposium on Emerging Technologies where a student won "Best Student Paper." Cartography/Geography and Chemistry faculty presented papers and workshops.

Division of Social Sciences--Dr. Ray Quiett

Three positions are in the Human Resources Department. Dr. Bill Schutter is retiring in December and two counseling positions are vacant. Dr. Quiett has been named to a four-year term on the Licensed Professional Counselor Advisory Board.

School of Education and Psychology--Dr. Kenneth Moore

Carol Keel transferred to the dean secretary position in the School of Education and Psychology. Departments are working on redesign of teacher education. Dr. Moore has ordered a disk with guidelines of the folios. Faculty may have a copy of the NCATE grid for those folios. This standard form will be used.

School of Business--Dr. Linda Mitchusson

The Boswell Lecture went very well on October 29. Dr. Mitchusson is working with Dr. Jones on the Parker Ethics Center. Work is still in progress on the MBA strategy. SBDC has proposed that the University offer mini courses for its clients.

Assessment and Institutional Research--Dr. Kurt Jackson

Dr. Jackson distributed copies of the 1996 Program Assessment Plan revision. Objective was to streamline the five-year plan and meet annual assessment reporting requirements for the Regents.

Title III & Research/Grants Development--Ed Brackett

Mary Blasdel has been employed as a part-time secretary for Research/Grants Development office.

School of Graduate Studies--Dr. Jack Paschall

Dr. Paschall encouraged faculty to submit workshops/seminars by Thursday. The OneNet summer schedule is in the planning stage.

Division of Arts & Letters--Dr. Shirley Talley

Although Dr. Talley was unable to attend the AAC meeting she reports the Art department features Katherine Mott-Ousey from Murray State College through November 29. Student directed one-act plays will be presented November 22. The Jazz Band Concert is November 19 at Dorothy Summers Theatre and is honored again with an invitation to play at OMEA convention in Tulsa, January 23, 1997.

V. Old Business

• Lower Level Night Schedule - The schedule is deferred to the Dean's meeting November 14, 1996.
• Catalog Time Line - The Academic Committee meets November 26. December 10 is the last opportunity to get changes into the 1997-98 ECU Catalog. The front sections of the catalog have been sent out for revision. These are due December 6.
• Undecided Major Classification - From the faculty perspective, no consensus on either declaring a major or keeping the undecided classification was determined. This will be reconsidered, but Dr. Anderson believes that students should not be allowed to continue course work indefinitely without declaring a major.

VI. New Business

• Deans' Meeting - Dr. Anderson will meet briefly with deans after the regular meeting.

VII. Adjourn

There being no further business, the meeting adjourned at 12:00 noon. The next meeting is scheduled for Tuesday,

December 10, 1996.

Duane C. Anderson Vice President for Academic Affairs