MINUTES--ACADEMIC AFFAIRS COUNCIL
Members Present: Duane C. Anderson, Pamla Armstrong, Ed Brackett, Nick Cheper, Bob Feighner, Linda Mitchusson, Kenneth Moore, Jack Paschall, Chuck Perry, Shirley Talley, Nancy Thomason, Bruce Weems
Others Present: Victoria Gaydosik, Marilyn Cole
Recorder: Sue Milner
I. CALL TO ORDER
At 9:00 a.m., Dr. Anderson called a regular meeting of the Academic Affairs Council to order.
II. APPROVAL OF MINUTES
The minutes of April 7, 1998, were approved as submitted.III. UNIT REPORTS
School of Graduate Studies--Dr. Jack PaschallIV. AGENDA OF THE VICE PRESIDENT FOR ACADEMIC AFFAIRSDr. Paschall reported that 195 students were scheduled to graduate with the master degrees in the 1997-98 academic year.
The construction project of the OneNet studios is on schedule.
Ms. Deborah Korth, ECU academic advisor at the Ardmore Higher Education Center, is proposing course offerings on the Internet next spring. Four of the seven intersession courses proposed met the enrollment minimum. Dr. Anderson believes this is a successful start for intersession courses. All were reminded that Ardmore is the only site where students must enroll for courses offered and received at that site. Students may enroll at other extension and One-Net sites on scheduled enrollment days for those sites; otherwise, they may enroll at ECU.
Faculty Senate--Dr. Nick CheperDr. Cheper remains representative of the Faculty Senate. Approximately one-half of the faculty senators are replaced with new senators for the 1998-99 academic year. Committee recommendations have been made to Dr. Cole and a recommendation has been made to Dr. Anderson for a new Standing Committee. The Faculty Senate will resume its activities in the fall.Title III and Grants and Research Information Center--Mr. Ed BrackettGrants are doing well with $6,440,882 approved for the current fiscal year. Five grants are approved for the next fiscal year. Seven and one-half million dollars in grants have been submitted for next year. There are a number of persons on campus that are very productive in proposing grants; however, a majority have not participated. Mr. Brackett hopes to broaden the base of activity in the coming year.School of Education and Psychology--Dr. Kenneth MooreThe School employed four new faculty members to fill positions for assistant football coach, assistant basketball coach, special education, and counseling. The new faculty join the ECU faculty this fall. Dates established for an NCATE visit are March 27 through 31, 1999. Preparations will soon begin for that visit.School of Business--Dr. Linda MitchussonMartin and Lenora Clark donated $25,000 to the Foundation for accounting and business scholarships. They are having a grand opening May 21 of Ada's new Clark Oil Company.School of Mathematics and Sciences--Dr. Bruce Weems
The School has a contract with ZACKS Survey. This is a comprehensive Internet based source of highly detailed and very timely information for nearly 7,000 companies and may be viewed on the business administration home page.The School is losing two faculty members. Dr. Beverly Fraser is going to Louisiana Tech University and Dr. Kerry Johnson joins the faculty at Missouri Southern State College.School of Humanities and Social Sciences--Dr. Alvin TurnerDr. Victoria Gaydosik attended the Council meeting for Dr. Turner. There was no report.Data Processing--Mr. Bob FeighnerGirls' State will be on the ECU campus next week.Registries--Ms. Pamla Armstrong
Mr. Feighner had an opportunity to teach a class in Pennsylvania this month.Ms. Armstrong commended faculty members on meeting the deadlines for reporting grades. The semester ended remarkably well.Libraries--Dr. Chuck PerryThe topic of the month is "sports medicine."Continuing Education and Community Service--Ms. Nancy Thomason
Selected SearchBank databases will be available to Oklahoma libraries and their patrons. The eight databases will provide almost four times as much full text coverage as present. Libraries are also on the verge of introducing software to patrons that will allow them to review what books they have checked out.
Students and faculty may request that articles be mailed from the library via E-mail.The Center is preparing for summer camps. They are offering camps in soccer, gifted and talented, aerospace, and reading.
COI, April 9, 1998V. AGENDA OF ASSISTANT VICE PRESIDENT FOR ACADEMIC AFFAIRS
The Council on Instruction met at Cameron University in Lawton. Several items were discussed as follows:A. SHREB in cooperation with the State Regents and the Department of Education has developed a list showing supply and demand of teachers in Oklahoma public schools. This was developed to help in advising students on where shortages of teachers are in Oklahoma.COI, May 14, 1998
B. The Council has created an ad hoc committee on retention and graduation issues. The committee will investigate the reasons for a decline in the percentage of students going on to college.
C. The Electronic Committee reports its charge is complete and the Committee will not meet for the remainder of the academic year.
D. The Business Committee divided into two groups at its April 1 meeting. They are reviewing the issue of competencies on the Introduction to Business course.A. Committee members received a handout of FirstSearch from The Oklahoma Department of Libraries. Dr. Anderson distributed a copy, referred to by Dr. Perry, to council members.Calendar Dates
B. Bryce Fair gave a legislative update. Of $121 million allotted, approximately $101 million is committed to common education. The remainder is to be divided amongst higher education and several other education entities. Of key interest to legislators are work force and economic development projects.
C. The Technology Transfer Bill will require a constitutional amendment that will allow institutions to enter into a contract with business.
D. OCTP has received complaints about the folios. Training sessions will be available to faculty members in the fall.
E. Committee Reports: A statewide review of business programs is scheduled for 1998-99. The Accounting, Business Administration, and Business/Office Technology departments must submit updated program reviews. There will be no campus visits by external program reviewers. The university will be required to submit an economic development strategic plan.May 23-30 G girls StateSummer and Fall Pre-enrollment Reports
May 25 Memorial Day Holiday
May 29 Fall 1998 OneNet schedule due to Regents
June 1 Faculty Return for Summer Session Beginning freshman assessment and enrollment
June 1-5 Summer regular enrollment
June 2 Summer class work begins
Deans meet on small classes
June 15 Continuing students' walk-in enrollment for fall semester. June 16 Beginning freshman early fall enrollment begins through July 10 & 16-17For summer, cancellation of nonpayment is May 27. Last summer's final enrollment was 2,024. Dr. Anderson believes we can maintain that enrollment.Student Travel Claim Advances
Fall pre-enrollment is down 8.5% FTE and 9.8% head count. Other institutions are also down in enrollment.A new procedure for cash advanced for student travel calls for separately itemized receipts and/or supporting documentation and submitted to the Business Office by the sponsor for each expenditure incurred on the trip. All cash advances remaining must be returned to the university.AAC Meeting Dates for 1998-99 (Tentative)Dr. Anderson distributed meeting dates for the Academic Affairs Council for the 1998-99 academic year. Dates vary in weeks since the schedule was set up to accommodate meeting dates of the Council on Instruction. The first meeting is a planning meeting set for August 11-12, 1998.OtherDr. Anderson distributed a document, Oklahoma High School Indicators Project (Remediation Rates), prepared by the OSRHE. One table shows the remediation rate by county of high school graduates as 1996-97 freshmen in Oklahoma public colleges.
The equipment budget for schools and departments is due May 20.
June 1 EnrollmentVII. OLD BUSINESSCouncil members received a schedule of the freshman enrollment to be held in the Raymond Estep Multi Media Room in the University Center.RecyclingStudent help is not available at this time for collecting recycled paper. Dr. Talley will provide a dolly for those who need to empty recycled paper bins. The collection area is in the Education basement. If there is an area being neglected, call Dr. Talley.OtherThe scholarship report is a very work and time intensive project. Data are taken from the Non-instructional Contribution forms submitted by each faculty member. A booklet must be compiled and designed from these forms to demonstrate and highlight faculty contributions. The report is submitted to the Board to show the research and scholarship activities conducted by ECU's faculty members. Dr. Talley may be calling faculty members for further information to identify acronyms, establish the date of activity, etc.
Dr. Alvin Turner has agreed to coordinate the general education course, UNIV 3001.
Schedule of Faculty AdvisorsVIII. NEW BUSINESSDeans should assign advising times to faculty teaching the summer session. A list for each day for summer enrollment should be made to share with enrollment centers. Lists are due June 9.Fall RetreatDr. Anderson gave dates and place for the annual August retreat for the Academic Affairs CouncilRevised Night School ScheduleChanges in the Night Class Schedule are due June 5.Revised Humanities G1 and G2 ScheduleProposed humanities' changes are due June 5.Annual ReportsThe School Annual Reports are due June 30. The format is unchanged from last year. The School summaries are included in the general document as appendices.OtherThe Four-year Graduation Plans are due to the Chancellor July 15. ECU is sending its plan as a pilot project for 1998-99.
Computer Proficiency is included in the 1998-99 ECU Catalog. Students entering any university for the first time in fall 1998, must meet the computer proficiency requirement prior to graduation.
An updated version of summer allotments was distributed to deans.IX. ADJOURN
There being no further business, the meeting was adjourned at 11:30 a.m.Duane C. Anderson