I. CALL TO ORDER
Dr. Anderson called a regular meeting of the Academic Affairs Council to order at 9:00 a.m.II. ROLL CALL
Members Present: Duane C. Anderson, Pamla Armstrong, Nick Cheper, Bob Feighner, Kenneth Moore, Jack Paschall, Charles Perry, Shirley Talley, Alvin Turner, Bruce WeemsIII. APPROVAL OF MINUTES
Members Absent: Kurt Jackson, Linda Mitchusson, Nancy Thomason. Others Present: Marilyn Cole, Holly Sewell
Recorder: Sue Milner
The February 16, 1999 minutes of the Academic Affairs Council were approved as posted on the web page.IV. AGENDA OF VICE PRESIDENT FOR ACADEMIC AFFAIRS
Calendar DatesIV. UNIT REPORTS
April 19-22 PLC Enrollment
April 23 Final Spring 1999 Faculty Load Report due
April 22-23 Board of Regents for Oklahoma Colleges and Universities meets at Durant, Oklahoma
April 26 Last day to withdraw from the University (all classes)
May 4 Update of Summer 1999 Proposed Faculty Load
May 11 Academic Affairs Council meeting
Summer Enrollment Report
Since the April 20 report there has been some improvement in enrollment but there are many small classes remaining. Dr. Anderson is setting up a meeting with a reporter for the student newspaper, The Journal, to alert students that small classes will be canceled by May 4.
Fall Enrollment Report
A report from Registry dated April 19, 1999, showed undergraduate enrollment down 7.5 percent and graduate enrollment up 9.1 percent with total FTE enrollment down 7 percent. Dr. Anderson encouraged deans to review the number of sophomores, juniors, and seniors majoring in these programs and consider offering fewer upper level elective courses in the Spring, 2000 semester.
A list was distributed to the Council of May intersession courses with current enrollments. If the faculty member is to receive full payment, the class must have a minimum of 9-10 students enrolled. If he or she chooses to teach a class with fewer than nine, compensation will be prorated according to the number of students enrolled, i.e., eight students equal 80 percent, seven students equal 70 percent, etc.
The Library will be open from 9:00-4:00, Monday through Friday, during the intersession period.
July 2 is the due date for submitting proposed winter intersession courses, which is the same time the first draft of the Spring 2000 Schedule of Classes is due. Budgets will be known by July 2. If the schools do not have enough money for the intersession courses, payment for teaching will be charged to the Instruction Budget under the direction of Dr. Anderson.
January 1999 Computer Count
A copy of the current computer count was distributed. There is an increase of approximately 100 computers counted since the last report.
Faculty Recognition Reception
The Faculty Recognition event is Friday, April 29, 1999, at 6:30 p.m. in the Stanley P. Wagner Ballroom. Faculty members to be recognized and honored are for a variety of ways: (a) those retiring, Dr. James Harris, Dr. Charles Barrick, and Mr. David Schallhorn; (b) those receiving the Teaching Excellence Award; (c) those receiving tenure; (d) those receiving rank promotion; and (e) the multitude of faculty members receiving cash incentive awards.
The President's Office will provide light refreshments, starting at 6:30. This is an event that all Council members should attend.
Final Exam Schedule
It is the dean's responsibility to send a memorandum to faculty members in his or her school that final exams are a part of the schedule and they need to hold final exams or meet class.
There has been a continuing concern from faculty members about the final exam schedule. Several discussions have ensued with the Faculty Senate. At some point before the next schedule, deans and vice presidents will look at the recommended final exam schedule.
Research Day at UCO
Research Day is scheduled October 8 at the University of Central Oklahoma. Deans were asked to distribute the "Call for Proposals" to interested faculty and students.
Time and Effort Report
This report was discussed at the Deans Meeting. The reports were given to the deans to distribute to faculty who receive reassigned time not listed in the Faculty Handbook.
Other1. Copyright Sites: Dr. Anderson distributed a list of web sites where information could be gathered on copyright law and intellectual property. These sites should be searched for issues, i.e., Digital Millennium Copyright Act and changes in copyright law as they relate to multimedia in the classroom and distance learning classes. Deans were asked to familiarize themselves with the copyright laws and share the sites with faculty members. Some of this information will be incorporated into training sessions and the Faculty Handbook.
2. Annual Report: Dr. Anderson stressed the importance of meeting the deadline of June 30, 1999 for submission of the Annual Report.
3. Summer School Advising: Faculty members teaching during the summer session must be assigned advising duties. Deans are asked to submit a list of faculty advisors, location, and the dates scheduled for advising. The list is due June 7, 1999. A copy of the lists will be placed in the Academic Advising Center.
4. University Auction. Mr. Mike Howarth is preparing for another auction by scheduling buildings for pick up of items to be sold. Items to be included in the auction should be placed in the hall of the building. The following is a schedule for each building:
Library April 27
Physical & Environmental Science April 29
Science Hall April 29
Education May 4
Instrumental Music May 4
Horace Mann May 6
Faust Hall May 6
Kerr Center May 11
Administration May 11
Fentem Hall May 13
Continuing Education and Community Center--Ms. Nancy ThomasonIV. ADJOURN
Holly Sewell reported for Ms. Thomason that the Center has employed Pamela Pinnella and Tricia Morrison for the OCTP program.
The Multicultural Fair is scheduled for April 21 in the University Center.
The University Affiliated Program for Oklahoma, of which ECU is a partner, was awarded Small Business of the Year by the Office of Handicapped Concerns. Ms. Thomason is in Oklahoma City today receiving the award.
Libraries--Dr. Charles Perry
The topic of the month is "euthanasia."
The new library computer is being installed today. There are two areas of concern: One is an increased propensity of some instructors requesting more and more videos and fewer books. Another area of concern is overdue books. There are a few faculty members that are slow in returning books. Those who are not making active use of the books should return them for use by other faculty members.
Dr. Perry is considering an increase in audio visual hours, including an evening. The library is open Saturday evenings until eight o'clock.
If the pricing is right, a new full-text newspaper service will be on line shortly. This service includes Oklahoma City and Tulsa newspapers. All the university libraries must agree to participate.
Registry--Ms. Pamla Armstrong
Commencement is May 8 at 10:00 a.m. and 2:00 p.m.
Computer Services--Mr. Bob Feighner
A list of students enrolled for spring but have not enrolled for fall, 1999 was prepared and distributed to deans. Labels are in their packets.
Continuing Education usually provides a list that allows us to contact any teacher in the State of Oklahoma for recruiting in summer sessions for workshops. If deans are looking for ways to publicize, this is one method. Dr. Anderson indicated this would be a good way for the Department of History to contact teachers to provide information to prospective recipients for the Hornbeak Scholarship.
School of Humanities and Social Sciences--Dr. Alvin Turner
The Oklahoma Mosaic was a great success. Large numbers attended the event. The presenters were interesting and insightful. Dr. Anderson commented that Dr. Yarbrough was primarily responsible but Dr. Turner and Dr. Scott Barton contributed to this outstanding event. This is a plus for a minor in Oklahoma Studies that will be offered soon.
School of Mathematics and Sciences--Dr. Bruce Weems
The State Science Fair was a success. The campus community has been active in participating in events.
Dr. Rutledge was awarded the OKAMP grant for another five years at the current level of funding. The grant will provide special opportunities for minority students.
The School is interviewing nursing candidates for two positions. Also, Ms. Sue Hamilton has been employed as an Assistant Professor of Family and Consumer Sciences.
School of Education and Psychology--Dr. Kenneth
The School is still waiting for a written report from NCATE.
Recruiting is in process for two assistant football coach positions, an athletic trainer, and one with pedagogy.
The latest report ranks East Central sixth on the percentage of teaching candidates who passed each of the assessments in 1997-98. Northwestern Oklahoma State University is the only regional university ranked higher. Northwestern is fifth on the list.
Also, Dr. Moore distributed information with historical pass rates for Oklahoma teacher preparation institutions for the past three years. East Central has improved its pass rate each year reported. Dr. Moore will provide a breakdown of the fall 1999 pass rate for each program represented.
Dr. Moore has received a notice from the Oklahoma Commission for Teacher Preparation. If faculty members want to serve on the Curriculum Review Committee, an application must be completed soon.
Dr. Moore also asked that departments keep the Middle School Program that was developed because it may be reestablished.
The Oklahoma Commission for Teacher Preparation will be included in a bill in the spring of 2003 and can be sunset at that time. If the Commission is discontinued, the responsibilities will be assumed by the Oklahoma State Regents for Higher Education.
Faculty Senate--Dr. Nick Cheper
The Faculty Senate will be participating in the Faculty Recognition Reception. The semester meeting with the president will be in the new faculty lounge. This facility will be dedicated at this time.
There being no further business, Dr. Anderson adjourned the meeting at 10:40 a.m. to be followed by a Deans Meeting.Duane C. Anderson