Dr. Anderson called a regular meeting of the Academic Affairs Council to order at 9:00 a.m.

Members Present: Duane C. Anderson, Ed Brackett, Nicholas Cheper, Bob Feighner, Kurt Jackson, Linda Mitchusson, Kenneth Moore, Charles Perry, Shirley Talley, Nancy Thomason, Alvin Turner, and Bruce Weems. Members Absent: Pamla Armstrong and Jack Paschall.

Others Present: Marilyn Cole, LaDonne Latimer (attending for Ms. Armstrong)

Recorder: Sue Milner

There were no corrections to the minutes of October 20, 1998, as published on the web.

Library--Dr. Charles Perry

The search term of the month is "Child Abuse" and "Osmosis" a close second.

Mr. Patrick Baumann has joined the ECU faculty as Instructor/Librarian beginning November 9. He is filling the position vacated by David Hanson.

A memo from Lori Mardis concerning the password for the Search Bank may not effect everyone attempting to log on. The password is "Tenderfeet" and must be used only once per year if unable to log on.

Ms. Latimer reports the Advisor Workshops are completed.

The Center received a new grant from the Oklahoma Resource Board. It will provide training for teachers on fossil fuels and how they can incorporate science with fossil materials. The training is primarily for elementary school teachers. Graduate credit will be available for teachers enrolling in the courses offered through this grant.

Natalie Haney was employed as secretary for the Developmentally Disabled grant to replace Sheri Miller.

No guidelines have yet been written by the IRS for the Hope and Life Long Scholarships for institutions. The U. S. Government will send forms to all students after input from universities.

Mr. Feighner attended the academic secretaries meeting and reported one item that was suggested. They would prefer to enroll students from 8:00 to 5:00 rather than 1:00 to 5:00.

There has been a lot of activity in the School: The English faculty recently gave presentations at a regional conference; planning a cultural study; the ECU Theatre presents Arms and the Man November 18-21; a preview of the new jazz choir is November 17 at 1:00 p.m..

Dr. Turner and Dr. Patricia Yarbrough will be going to San Marcus, Texas, as representatives of ECU, a cooperating institution for a FIPSE grant. They will learn how to develop a program to offer a regional studies minor.

Dr. Weems reported that students presented research papers at the OES meeting; Dr. Elmer Brown received a pat on the back in an article by the Daily Oklahoman; Dr. Karen Williams was nominated as section representative for Oklahoma physics teachers.

Dr. Moore discussed a plan to implement Service Learning into programs. The program will send students into communities to help in day care centers, institutions for the elderly, businesses, or where they are needed. Funding will be provided through a grant.

The first draft of the NCATE report is finished. The NCATE accreditation team will be on the ECU campus in March, 1999. Another requirement to meet this year is an annual public hearing on teacher education. This will probably be held in January or February.

The Business and Economic Conference, held last week, was successful. Approximately 112 persons were in attendance.

Dr. Andrew Parkes presented a paper last week in Baltimore, Maryland. Dr. Mixon attended the Business Education Conference in Oklahoma City.

Dr. Mitchusson is offering a graduate class, BUS 5983 Sem: Cost Analysis for Managers, on the ECU campus spring and summer 1999.

Grants continue to go quite well. Grants approved this fiscal year total $5,961,297 compared to a total $6,991,000 for all of last fiscal year, a significant increase of total value in four months. Dr. Brackett discussed several opportunities for capturing grants and those currently in progress including summer academies, Eisenhower, physical science, interdisciplinary projects, chemistry/environmental health science, etc.

Fourteen sections have submitted artifacts for general education folios from the areas of mathematics, science, social sciences, business, and health, physical education and recreation.

Dr. Jackson distributed "Essential Demographics of Today's College Students" as published in the AAHE-Bulletin, vol. 51, no. 3, November 1998.

The Faculty Senate is planning a joint meeting with the Student Senate. They will be looking at common goals and interests.

The Senate is excited about the potential telephone changes.

Council on Instruction, November 12, 1998
The Council did not meet in October.

1. Kathryn Jones, executive at HEACO, encouraged attendance at Higher Education Day, March 2, 1999.

2. The Council reviewed policy changes.

3. The state-wide business program review was discussed.

4. The Faculty Transfer Committee discussed the meetings of September 30, 1998. There have been 27 disciplines involved in this project. Five or six new ones were added at the last meeting. The vice presidents pointed out that the matrices are not static but constantly changing. A procedure for keeping the matrices updated was proposed by the vice presidents whereby they would make contact at the campus level to gather a list of changes, assemble, and send to the state regents staff. The staff would distribute the list to various chairs of the faulty committees. The faculty chair will determine if there is agreement for the changes.

5. Committee reports: The Enrollment/Graduate ad hoc committee submitted a handout, "College Enrollment and Graduation Rates: Improving Student Performance Through Public Policy Intervention." Dr. Anderson urged deans to read and distribute the document to faculty.

6. The Electronic Media Committee met the day before.

7. Dr. Anderson distributed documents prepared for the OSRHE by NCHEMS, a higher education research institution in Boulder, Colorado. One document, The Oklahoma Learning Site Policy was discussed. The Policy will be in place by next February and presented to the OSRHE for implementation. All institutions will be designated learning sites and will be responsible and accountable to meeting the higher education needs of all in its service area.

Calendar Dates

November 18 - ACT Test is administered.
November 20 - Final Spring 1999 Schedule is due. Summer 1999 Proposed Schedule is due. Summer 1999 Proposed Faculty Load is due. Intersession classes are due.
November 23 - Student evaluations have been distributed and are due December 4.
November 24 - Evening classes do meet.
November 25 - Day and evening classes meet as Tuesday classes. December 2 - Last day to drop 2nd 8-week course. Last day to withdraw from all courses. Last day for walk-in enrollment. If advisors are unavailable, students may always go to the Academic Advising Center.
December 8 - Next meeting of the Academic Affairs Council.

Tuition Due Date for Spring 1999 Semester

The December 16 due date for paying tuition is canceled. A partial payment of $100 is due by 4:30 p.m., January 4, 1999. Deans received a "Revised Fee Schedule" to distribute to faculty. Faculty are asked to inform their classes of the revision for payment of tuition and fees.

Tenure and Promotion Workshops

Deans have correspondence listing faculty members eligible for promotion and tenure. The revised Faculty Handbook states the faculty member must be in the fifth year on tenure track to apply for tenure.

Vocal Jazz Ensemble Performance

Dr. Anderson encouraged all to attend the first preview performance of the new jazz choir organized by ECU's new faculty member, Cherilee Walker.

December 5, 1998 Christmas Ball

The remodeled ballroom is a nice facility now. It will be rededicated to Dr. Stanley P. Wagner at a Christmas Ball, December 5. Faculty, students and the community are invited to attend. Tickets are available through the Office of the Vice President for Institutional Advancement.

Academic Advising Center

A Concept Paper was distributed to the Council for their information. Dr. Anderson referred to the functions of the Academic Advising Center.

Education Degree Newspaper Article

Dr. Anderson referred to an article published in the Daily Oklahoman. Megan Harris Tietz, an ECU student, wrote the article.

Fact Sheets

Dr. Anderson distributed institutional data for the Councils information. The documents are indicators of the type of information the OSRHE is beginning to produce for public dissemination. The information included data on Graduate Rates, Cyberspace and Collaborative Learning, Brain Drain, and 1997-98 Electronic Media Activity--Enrollments.

Digital Economy

A "Summary of the Emerging Digital Economy" was distributed for information.

Current Student Not Enrolled

A list of current students not pre-enrolled for spring was distributed to deans.

Other

1. Council members received a handout from the Academic Common Market. There are 15 states in the southern region participating.

2. The last day to pre-enroll for the spring semester is December 2. Dr. Anderson will meet with deans late the next day to review small classes. He wants to cancel small classes early if there is no chance they will make.

3. The ECU 1998-99 Catalog is now posted on the web. Links are established and faculty may now link the catalog to their pages. Call if there are links that do no work.

Interscholastic Meet

The Meet is scheduled for February 9, 1999. A meeting will be called with faculty who are participating in the Meet to discuss the need to change some of the tests.

November 3--Early Enrollment

The early enrollment for beginning freshmen was considered successful.

Student Evaluation of Faculty

Dr. Talley has received evaluation requests from every department. Results will be available in January.

There being no further business, Dr. Anderson adjourned the meeting at 11:50 a.m.