Members Present: Duane C. Anderson, Pamla Armstrong, Ed Brackett, Nick Cheper, Bob Feighner, Kurt Jackson, Linda Mitchusson, Kenneth Moore, Jack Paschall, Chuck Perry, Shirley Talley, Alvin Turner, Bruce Weems

Others Present: Marilyn Cole, Holly Sewell

Recorder: Sue Milner

I.  CALL TO ORDER

Dr. Anderson called a regular meeting of the Academic Affairs Council to order at 9:00 a.m., September 15, 1998. Ms. Holly Sewell attended the meeting, representing Continuing Education and Community Services in Ms. Thomason's absence.

The minutes of the planning meeting held on August 11-12, 1998, were approved as submitted.

COI, September 10, 1998

1. Ms. Armstrong is now attending Council on Instruction meetings as representative of the OACRAO organization for registrars.

2. Facilitators' meeting of faculty transfer curriculum groups: Discussion concerned procedures devised this year determining which group would meet and who would not. It was first stated that no changes could be made on matrices if that particular group was not meeting. After lengthy discussion, it was decided if changes are needed in a discipline whose group is not meeting, vice presidents will include those changes in a letter to Dr. Cindy Ross who will submit those to faculty in that group.

3. Teacher Certification Tests: Tests are currently being constructed for French, German, Russian, Latin, journalism and hearing and visually impaired.

4. The Presidents will receive a letter asking to update certificate inventories. Institutions are to identify all programs or sequence of courses offered, which students may take to an institution where certificates are given. Teacher certification is an example. If ECU courses lead to certification, they are to be reported to Dr. Anderson

5. Saul Magana read and talked about a student work plan. More information is available if interested.

6. Committee Report: The Joint COI Advisory Committee continues its work on faculty evaluation, termination, and sabbatical leave.

7. Dr. Anderson referred to a handout of the Oklahoma Arts Institute. ECU did not get information for the fall institute. An inquiry will be made.

Calendar Dates

Sept. 16 - Last day to drop 8-week courses with guaranteed W.
Sept. 23 - Last day to change I grades from spring and summer 1998.
Sept. 30 - Last day to drop 8-week courses.
Oct. 2 - Course syllabi due to academic affairs office.
Oct. 6 - Deans' meeting at 9:00 a.m.
Oct. 14 - Night classes do meet on Wednesday before fall break. classes are not to be canceled.
Oct. 19 - Faculty allotments reported for summer 1999.

AAC Meeting Date Changes

AAC Meeting of April 13 moved to April 15.
Deans' Meeting of February 2 moved to February 4.

Fall Enrollment Report

Dr. Anderson distributed a memo from the Registry Office showing enrollments reported to the Regents. Enrollment is down in transfer students but up in beginning freshmen. Overall, the headcount is down 3.6% and FTE is down 3.9%.

Enrollment Decline

Dr. Anderson discussed external and internal factors contributing to the student enrollment decline. Internally, the ROTC program was deleted, losing 40-50 students; implementation of the reformed education program; decline in transfer students; environmental health science is down to 50 majors from 160 in past years; accounting is down 30-40 percent what is was a few years ago; business/office technology enrollment is down, mainly in the education area; and, a decline in programs. ECU has added no new programs since the Legal Studies Program in 1990.

External factors include: Good economy; increase in concurrent enrollment of high school students may be having some impact on course enrollment in general education programs; and two-year schools have become much more competitive for beginning students than in earlier years. Dr. Williamson is organizing an enrollment management operation.

Assessment Guidelines and Principles

Dr. Anderson distributed draft copies of Guidelines for Assessment and Principles of Assessment for the council's review. Comments are to be sent to Dr. Jackson.

Institutional Portfolio for General Education

Discussion was delayed until the Dean's Meeting.

Textbook Adoption Dates

After consulting Ms. McPherson, manager of the ECU Bookstore, Dr. Anderson reported that the official dates for textbook adoptions are November 1 for spring semesters and April 1 for summer and fall semesters.

Transfer Student Recruiting and Enrollment

Delayed for Deans' Meeting.

Web Pages

Dr. Anderson stressed the importance of keeping department and school Web pages updated. Biology and Health, Physical Education and Recreation departments are directed to enter a page for their departments. The ECU 1998-99 Catalog will soon be on the Web. Departments need to have a pointer from their departments to the catalog pages.

Other

A. The ECU Faculty Handbook will be ready for distribution by the end of the week.

B. Professional Development booklets are published and distributed. A series of workshops is offered for use of multimedia in classrooms.

Transfer Guides

The first trip for transfer guide meetings is to Seminole State College, September 28. Dr. Talley will contact deans or faculty about specific areas needing representation. Faculty may check with Mr. Todd Essary or Dr. Talley for details. Other meeting dates scheduled are: Carl Albert State College, October 19; Eastern Oklahoma State College, October 21; Murray State College, November 4.

Regents Faculty Curriculum Committee

Committee meetings on course equivalency are scheduled for September 30. There are eight committees that will be meeting. A van is reserved for travel to the meeting. Faculty selected for these meetings should notify Dr. Talley if they are planning to go on the van. Since transportation is provided, personal travel will not be reimbursed.

Continuing Education and Community Service--Ms. Nancy Thomason

Gay Miller is the new academic advisor at the McAlester site. Students there are pleased to have a representative for ECU.

Linscheid Library--Dr. Chuck Perry

The most searched word for the semester is "biology."

Interviews are in process for a media coordinator. Mr. David Hanson is leaving East Central to go to the law library at Drake University; the process will start to replace his position.

Registry Office--Ms. Pamla Armstrong

The Registry Office is in the middle of a routine semester. The ECU 1998-99 Catalogs are here. Faculty may pick one up in the Academic Affairs Office.

Computer Services--Mr. Bob Feighner

Computer Services personnel are involved in the regular beginning of semester activities.

Small changes were made to the enrollment program. Meetings with Mr. Volturo and his staff are to streamline data flow that is going on, especially in enrollment.

The Hope Scholarship is progressing. An upcoming meeting will provide information on sending data to the Internal Revenue Service.

New software is being explored via talks and demos.

School of Humanities and Social Sciences--Dr. Alvin Turner

Dr. Turner reported on upcoming activities and faculty achievements in the School: The English Department is sponsoring a Literary Arts Festival; students will hear a lecture in Tulsa Wednesday evening; the Jazz Band is on track and getting good response; the ECU Band is planning a trip to Orlando in October; Mark Hall is on sabbatical; this summer, Jane Mathison-Fife and Paige Cummins completed their doctoral work; Dr. Greenstreet received an award from Oklahoma Careers for his contribution for forensic scholarships.

School of Mathematics and Sciences--Dr. Bruce Weems

Dr. Karen Williams and Dr. Carl Rutledge presented papers at the National Association of Physics Teachers. Dr. Williams is invited to a conference in Washington this fall as a result of her dissertation.

Three grants were awarded in Biology recently: The NHI Bridges to Baccalaureate continuation of $500,000; Dr. Biles' grant is approved for extension with USDA; Dr. Bay's grant of $6,000 with Department of Interior is approved to conduct a pilot study at the Chickasaw Park in Sulphur.

School of Business--Dr. Linda Mitchusson

The report to the Regents is completed. The School will start on curriculum development shortly. The resume' books are in their third year of publication for potential employers.

Professor Lee Manser from Oklahoma State University is the presenter of the Boswell Lecture set for 7:00 p.m., Tuesday, October 20 in the Estep Multimedia Center. Mr. Mickey Cowan is the Boswell Professor this year.

The School of Business' Honor Society, Delta Mu Delta, is for all schools accredited. ECU received "outstanding chapter" designation, which makes the School eligible for other awards and scholarships.

The School is offering a graduate course, Cost Analysis in Business Practice, in the spring semester. All should note this additional offering.

School of Education and Psychology--Dr. Kenneth Moore

The School is busy with completing an NCATE annual report by October 1. Continuing accreditation reports are now being written. Dr. Moore is visiting with cooperating teachers this week about PRIME model.

Carol Keel, secretary for the School, has resigned.

School of Graduate Studies

Dr. Paschall invites all to see Room 203, Administration, the new interactive television classroom.

The Human Resources Department received a grant from the Vocational Rehabilitation Agency here in the state. Fifteen agency employees enrolled in Oklahoma City.

Assessment and Research Information Center--Dr. Kurt Jackson

Dr. Jackson is working on annual reports and demographic reports. The Assessment Committee met for an organizational meeting. Dr. Bill Walker was selected as chair of the committee. The next meeting is tentatively scheduled for September 17.

College Base Exams will be given after Fall Break to students who use catalogs prior to the 1996 Catalog.

Grants and Research Information Center--Mr. Ed Brackett

September 30, 1998, marked the end of Title III.

Grants are coming in a record breaking rate. Seven million dollars were awarded last year. This year, $3,493,018 in grants are approved this year. This does not include grants in biology.

Faculty Senate--Dr. Nick Cheper

The Faculty Senate met two weeks ago. An issue included concern for participation in the new Counseling Center; a proposal for a committee of advisors has been submitted to Dr. Anderson. Another item was old library equipment. Dr. Anderson responded by reporting an auction will be held off campus September 26. Items ticketed will be removed by the auction company. Another auction will be held in the spring in January.

There being no other business, Dr. Anderson adjourned the meeting at 11:15 a.m.

Duane C. Anderson, Vice President for Academic Affairs