I. CALL TO ORDER

Dr. Anderson called the regular meeting of the Academic Affairs Council to order at approximately 9:00 a.m. He welcomed Dr. Carlotta Lockmiller. She has been named Coordinator of the North Central Accreditation Self-Study and will be a full member of the Academic Affairs Council through the self-study period.

Members Present: Duane C. Anderson, Nick Cheper, Bob Feighner, Carlotta Lockmiller, Linda Mitchusson, Kenneth Moore, Jack Paschall, Charles Perry, Shirley Talley, Nancy Thomason, Alvin Turner, Bruce Weems
Members Absent: Pamla Armstrong, Kurt Jackson
Others Present: Marilyn Cole
Recorder: Sue Milner

The May 11, 1999 minutes of the Academic Affairs Council were approved as posted on the web page.

Calendar Dates
June 15 Beginning freshman early fall enrollment.
June 16 Sick leave updated.
June 17 BOROC meeting.
June 18 Final Summer 1999 Faculty Load Report due.
June 21 Syllabi due for summer courses.
July 2    Spring 2000 Class Schedule due.
            Fall 1999 Class Schedules due.
            Spring 2000 Faculty Load Report due.
July 5    Independence Holiday. University is closed--no classes.
July 13 Next meeting of the Academic Affairs Council.

Council on Instruction Meeting, May 13
1. Workforce Investment Act. Dr. Mitchusson received information concerning this Act. It is unlikely that East Central will be affected by this Act.

2. Compentency-based degree and transcript. A sample copy of an OSU-Okmulgee curriculum competency-based transcript was distributed. This is for information only.

3. EPAS program. This program will help universities build early relationships with high school students in Oklahoma. All universities will receive computer disks with tenth grade EPAS scores, whereby, these students may be recruited through a marketing plan. This information will be available to East Central at no cost.

4. Technologies update from Phil Moss. A handout was distributed showing each school district receiving grants from the State Department of Education to purchase and implement the emerging video conferencing technology. High school superintendents and principals are calling upon universities to deliver courses to their students.

5. Accountability Report. This report has been delayed until January 2000.

6. It was noted that the Chancellor is considering the creation of a virtual university.

7. An update was provided on the Business Program Review focus visits. The visiting team will be on the ECU campus September 13, 1999.

Council on Instruction Meeting, June 10
1. Dr. Brenda Stacey, director of the University Learning Center in Northern Oklahoma (Ponca City), gave a presentation and handout. Conoco has given space for distance learning in Ponca City. Universities may send courses through this facility.

2. A Legislative update was given by Bryce Fair.
    (a) A major legislation bill will allow university presidents to have three-year contracts.
    (b) HB 1692 requests all state agencies, including universities, to submit a strategic plan to the legislature by October 2000.
    (c) Fourteen million new monies are allocated to higher education.
    (d) The bond issue was not completed.
    (e) HB 1759 addresses high school core curriculum requirements. A handout was provided.
    (f) Update on course equivalency project. The next meeting is set for October 13. Groups meeting are computer science, criminal justice, engineering, finance, information systems, philosophy and religion, world languages, mathematics, business law, and business communication. Faculty representatives will be selected in the next few weeks.
    (g) There was discussion about changing concurrent admission standards.
    (h) Common Academic Calendar. There was a consensus that a common academic calendar probably would never be achieved.
    (i) Technologies update. SPEEDE was discussed and a meeting is set for this week about going forward with SPEEDE.
    (j) News Link is being installed. This is a statewide full-text license of The Daily Oklahoman and other newspapers.
    (k) A handout of licensing agencies in Oklahoma was distributed.
    (l) A handout of institutional general standards for minimum class size by level of course was distributed.

May Intersession
A handout of the Annual Intersession Enrollment Report for East Central was distributed to council members. This report should be reviewed when developing a schedule for winter intersession courses. Dr. Anderson would like to have eight to ten classes for the winter intersession.

Summer Enrollment Report
Graduate enrollment is up 24 percent. Undergraduate enrollment is down 8.8 percent. If the same enrollment occurs in the fall, East Central enrollment will be down 5-6 percent.

Fall Enrollment Report
Reports are showing an overall increase of enrollment for fall but down 5.9 percent undergraduate.

Annual Report
The Annual Report is due June 30, 1999.

Budget
Dr. Anderson reported East Central received only $200,000 in new money. Consequently, this is not a good budget year. On the other hand, the Technology Fee went up from three to four dollars, which allows funding of most of the technology requests. Upgrades will be completed for all Computer Labs in line to be upgraded this year.

Other

1. The State Regents will select a date early in November to highlight economic development programming statewide. Regents are requesting institutions to do at least a day long event of activities. Dr. Mitchusson will review the details of this request.

2. State Regents have money for faculty awards. A sample of exemplary use of technology course instruction must be submitted. East Central has an opportunity in the fall to demonstrate their courses.

3. Ms. Marilyn Cole will be contacting deans to set up end-of-year evaluation meetings. These will be returned to deans at the meeting and will discuss a wide range of things that happened during the year.

4. Some assessment plans have not been submitted. Dr. Jackson will do a follow-up and collect those.

Summer Advisor List
If there are any changes in the advisor list, Dr. Talley should be notified. Approximately 32-34 students will enroll each day during the six days. Afterward, the number will decline.

Freshman Rally
The Rally is scheduled for August 18. Dr. Talley will send a message via E-mail to some council members for specific input for the Rally. If anyone has a particular interest, she will include them in the meeting.

New Faculty Orientation
The format has been changed for the new faculty orientation. There will be three parts. Part I is the same as in the past. Part II and III are workshops.  One will provide information on Regents' policies and the other is guidelines on advising and retention. New faculty members are expected to attend all three parts. Times are about the same as last year. Presenters should contact Dr. Talley if times are not adequate or are too long. Meeting dates of Part II and III will be in place by the next council meeting.

Continuing Educ and Community Services Center--Ms. Nancy Thomason
Summertime is one of the busiest times with various camps underway.

The Center has just finished writing a proposal to implement a statewide peer mediation and peer/team mediation program. They will work with public schools in implementing this program.

Rates in the Child Development Center will be slightly increased. The increase is five or ten dollars per month. The fee is very nominal with all that is provided.

Libraries--Dr. Charles Perry
Reading topics of the month are "botany and wildlife conservation."

A search for a librarian has been extended. There are very few applicants in the pool at this point.

School of Humanities and Social Sciences--Dr. Alvin Turner
The position of professor and chair of the English Department has been filled by Dr. Daniel Landes.

Three positions in the school are still unfilled. The School is currently interviewing candidates for a sociology faculty member. The theatre and history positions are still vacant.

Dr. Turner will be attending authentication norming of the new teacher education test for history later this month.

School of Mathematics and Sciences--Dr. Bruce Weems
Dr. Gregory Plumb is joining the East Central faculty this fall as Associate Professor of Cartography.

School of Business--Dr. Linda Mitchusson
A search is in progress for the position in management vacated by Dr. Choudhury.

The School is participating in a benchmark study through the APQC. Several institutions in Oklahoma will participate under the umbrella of Oklahoma State University. This is for technology mediated learning. Dr. Mitchusson and Dr. Andrew Parkes attended a two day meeting where they were to define the parameters to determine what processes to benchmark. They will come up with a list in September of organizations they will benchmark. Partners will be selected and organizations visited in October and November. A final report will be published in February 2000 of the best practices used in technology.

School of Education and Psychology--Dr. Kenneth Moore
Interviews have been completed for four positions in the Department of Health, Physical Education and Recreation (HPER). A recommendation has been made to the vice president for a candidate to fill the pedagogy position.

The Department of Education received one resignation from Dr. Channon Lytton. This position will not be advertised until the spring semester.

The School received the final report from NCATE. A rejoinder addressing four weaknesses sited will be completed and sent next week.

Three folios have been received: English, mathematics, and science. The folios are in compliance with mathematics but are out of compliance with science and English. This is no surprise since this is the first for Oklahoma to present folios. The School has five years to bring the programs into compliance.

Senator Wilkinson will meet with reading specialist and deans to discuss problems of reading in Oklahoma. Also, articulation of teacher education course work will be discussed.

The supplementary test will be offered in July. The cost of this test is $190. Teacher Education students who plan to graduate and seek certification in December cannot wait until October to take the exam if they have more than two exams to take. A maximum of two exams can be completed at one session.

Computer Services--Mr. Bob Feighner
Tuition rate increases go into effect this weekend. Students will receive notice from the Finance Office this week.

Grade rosters have gone out and are in each department's mail box.

Mr. Feighner will set up E-mail addresses for all new faculty members prior to their arrival. Also, Dr. Anderson asked deans to send addresses of new faculty members to the Academic Affairs office as they make the move to Ada.

North Central Accreditation--Dr. Carlotta Lockmiller
Dr. Lockmiller is joining the Academic Affairs Council as coordinator in preparation for the visit by the North Central Accreditation in 2001-02. This summer she is in the transition mode and is still doing internships in the Human Resources Department. She is currently developing a time line for NCA. The Steering Committee has not been named.

Dr. Lockmiller invites all to her office in room 256A, Administration Building.

School of Graduate Studies--Dr. Jack Paschall
Ms. Robin Plumb is the new academic advisor at Ardmore. She is filling the position vacated by Deborah Korth.

The report on Ardmore enrollment is good. East Central has a large share of enrollments and is the only institution that shows an increase at Ardmore.

Research Day
The University of Central Oklahoma's Research Day is set for October 8. Exhibits should be submitted shortly after September 3. Arrangements should be made for one or two persons from each School this summer.

August Retreat
Dates for the annual retreat are August 12-13 to be held in Tulsa.

August Retreat Issues
Issues to be discussed at the Retreat are: Strategic Plans, North Central Accreditation, and revitalization of the Teacher Education Program.

There being no further business, the meeting was adjourned at 10:40 a.m.