Job Title: Academic Advisor, Upward Bound Math Science
Department: UPWARD BOUND MATH SCIENCE
Reports To: Director of Upward Bound Math Science
FLSA: Exempt
SUMMARY:
To identify, recruit and provide services to a selected number of Upward Bound Math Science (UBMS) students within a five-county area. At UBMS we strive to provide educational counseling including setting goals, financial aid education, career exploration, preparation to increase college acceptance and encouraging completion of both a secondary and postsecondary education. UBMS is required to continually track and document postsecondary students to ensure their successful completion of a postsecondary degree within six years of high school graduation and assurance of meeting or exceeding program objectives. The services provided include counseling in social, personal and academic areas.
These services are directed to promote the successful post-secondary placement for former Upward Bound Math Science students who have completed high school.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Monitor and evaluate the academic performance of all students, as reported by the area instructors, as they participate in the scheduled classes during the academic year and recommend tutoring services as needed. Assure all students are signed up for Oklahoma Promise and are on a college preparatory track at their high schools.
- Drive to target schools to identify, recruit, and provide services to Upward Bound Math Science students including: tutoring, academic, personal, and career counseling, and mentoring for both the academic year and summer component.
- Collection of necessary data (transcripts twice per year, Pre-ACT & ACT scores, etc.), documenting and maintaining accurate and complete records concerning students' performance, program activities services, and student contracts.
- Responsible for coordinating the tracking of all former participants who completed high school until they complete a post-secondary education program within a specified time period as stated in the objective, as well as encouragement and advisement for successful completion of a postsecondary education within 6 years.
- Collaborate with planning and conducting the Saturday Workshops mostly held on the East Central University campus during the academic year. Planning includes developing a budget, recruiting speakers in STEM, and coordinating workshop topics in accordance to grant specification.
- Coordinate educational/cultural field trips and accompany students on field trips during the academic year and summer component.
- Encourage parental involvement by assisting with planning of social/cultural activities, college visits,informational workshops related to college admission and financial aid information during the academic year and summer component.
- Assist with the monitoring of all students' academic performance in their classes during the summer component, provide tutoring services as needed, study skills advisement, place students into internships, and coordinate community service projects.
- Assist in maintaining an on-going public relations effort with the students and target school officials through newspaper articles and periodic newsletter publications.
- Assist with any other duties as may be requested by the project director; including but not limited to the preparing of monthly reports to be submitted to the Director.
- Assist the Office Manager with yearly audit of files.
- Keep good working relationships with school personnel in order to keep recruitment and good relations within the schools.
- Conduct one-on-one and group counseling sessions during both summer and academic year. Use computer, copy machine, and telephone.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Bachelor’s Degree and/or pursuant of Master's Degree in Counseling, Education, Human Resources, or related field. Emphasis will be placed on candidates with experience in TRIO programs or are former TRIO participant. Experience as an academic counselor, math or science instructor in the secondary school system is also preferred. The ideal candidate should possess excellent communication skills.
Having the ability to relate to students, parents, teachers, counselors, and administrators in a positive manner along with excellent written and communication skills. The candidate must exhibit a high degree of professionalism and possess knowledge of academic resources, along with educational and financial aid strategies. The candidate should possess excellent customer service skills and have the ability to work in a team environment and relate well to our students and their families.
EDUCATION and/or EXPERIENCE
Bachelor’s Degree and/or pursuant of Master's Degree in Counseling, Education, Human Resources, or related field.
CERTIFICATES, LICENSES, REGISTRATIONS
Driver's License
OTHER SKILLS AND ABILITIES
Excellent written, verbal and computer skills. Academic capabilities. Knowledge of current high school age student challenges and ways to help motivate students in their personal goals. Skills include:
academic counseling (personal and groups).
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to talk or hear. The employee is occasionally required to sit. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee frequently works in outside weather conditions. The noise level in the work environment is usually moderate.
SALARY RANGE: $34,000 - $36,000
TO APPLY: Applications should consist of (1) a letter of interest; (2) a current resume; (3) a list of three professional references with complete contact information and a notation describing the work relationship with each; (4) a completed *Disclosure Statement.
Applications should be sent electronically to Employment Services at es@ecok.edu. Application review will begin immediately and continue until the position is filled. For more information about ECU, visit our website at http://www.ecok.edu.
***Please do not include a full Social Security Number on documents. Please provide only the last four (4) digits. We may never receive your information if a full Social Security Number is listed on any document. Our email system will reject emails if it detects a full Social Security Number, therefore Employment Services will not receive your information. ***
East Central University, in compliance with all applicable Federal and State laws and regulations, does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, sexual orientation, genetic information, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admission, employment, financial aid, and educational services. The following person has been designated to handle inquiries regarding the non-discrimination policies: Employment Services Director, 1100 E. 14th St., Admin. 160, Ada, OK 74820, (580) 559-5260.