Job Title: Administrative Assistant to the Dean of the College of Health & Sciences Department: Office of the Dean of CHS
Reports To: Dean of CHS FLSA:
Non-Exempt
Summary:
Under the supervision of the Dean of CHS, the Admin Asst is responsible for all administrative/clerical duties and will perform duties necessary for the daily operation of the dean's office. This position provides professional support by managing correspondence and reports, providing guidance and information to faculty as needed, as well as planning and managing projects.
Essential Duties and Responsibilities:
Confidentiality is required. This position has access to student records as well as faculty and employee information for the college. Oversees the accuracy and flow of information and documents coming through the dean's office. Schedules meetings, manages due dates, enters schedules into Colleague system, creates FLH reports, keeps dean's calendar updated.
Qualifications:
* Ability to effectively manage deadlines on multiple projects
*Ability to learn and master new technology
*Establish and maintain effective work relationships with faculty, staff and students
*Communicate effectively by phone, in person, and in writing
Other Skills and Abilities:
Must be self-directed, resourceful, highly motivated, and possess a positive attitude. Required skills include good oral communication, writing, and interpersonal skills. Must be task oriented with the ability to complete projects within hard deadlines. Should be experienced in using Microsoft Office Applications, including Outlook (email and calendar), Word, and Excel.
TO APPLY: Applications should consist of (1) a detailed cover letter addressing the expectations of the position; (2) a current resume/curriculum vitae; (3) a list of three professional references with complete contact information and a notation describing the work relationship with each; and (4) a completed *Disclosure Statement. (Official transcripts are required upon hiring.)
Applications should be sent electronically to Employment Services at es@ecok.edu. Application review will begin immediately and continue until the position is filled. For more information about ECU, visit our website at http://www.ecok.edu.
***Please do not include a full Social Security Number on documents. Please provide only the last four (4) digits. We may never receive your information if a full Social Security Number is listed on any document. Our email system will reject emails if it detects a full Social Security Number, therefore Employment Services will not receive your information. ***
East Central University, in compliance with all applicable Federal and State laws and regulations, does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, sexual orientation, genetic information, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admission, employment, financial aid, and educational services. The following person has been designated to handle inquiries regarding the non-discrimination policies: Employment Services Director, 1100 E. 14th St., Admin. 160, Ada, OK 74820, (580) 559-5260.,