Paper/PDF Forms
The following forms can be obtained directly from the Records Office or downloaded in PDF format via the links below. To submit the forms, you can turn in a paper copy to the Records Office or email a completed and scanned copy directly from your ECU email address. If you are a current student, or have attended within the last calendar year, forms will NOT be accepted via email if sent from a third party address (e.g., @google.com, @yahoo.com, etc.). To submit a form by email, you may send it to registrar@ecok.edu. Please allow three business days for processing. An exception is the name change request form, which must be either faxed (580-559-5432), physically mailed or submitted in person. Students should consult the current academic catalog for relevant academic policies.
If you need someone other than yourself to pick-up a document from the Records Office, after submitting your request form, send an email to registrar@ecok.edu with a copy of the person’s photo ID who you wish to receive the document. The photo ID must be clearly visible and legible – otherwise the document will not be released.
Name Change Request
Replacement Diploma Request
Request to Move Academic catalog Year Forward
Readmit Student Request to Maintain Prior Catalog Year
FERPA Authorization to Release Information
Degree & Major Change Request
Administrative Withdrawal Request (must be submitted by course instructor)
Taught-By-Arrangement & Individual Study Course Request (must be submitted by college dean)
Academic Suspension Appeal Request
Enrollment Verification Request
Diploma Address Change
Leave of Absence Request
Late Medical Withdrawal Request
Electronic Etrieve Forms
Of the forms below, only those marked (*) are also available in PDF format. Students must sign-in to Etrieve to submit electronic forms. Students unable to access Etrieve should attempt to reset their password or contact the I.T. Helpdesk for assistance. Students should consult the current academic catalog for relevant academic policies. Many of the forms below are only available during certain times of the academic year. If you do not see one of the forms below in Etrieve, it means the form is intentionally unavailable at the current time. Do not print and email Etrieve forms. The forms below will only be accepted if submitted via the Etrieve system.
Transcript & Enrollment Verification
- Concurrent Transcript Request (only for current high school students)
- Official Transcript Request (please visit ecok.edu/transcript for instructions)
- Enrollment Verification Request *
- FERPA Authorization to Release Information *
Diploma Forms
- Replacement Diploma *
- Diploma Address Change *
- The Diploma Address Change form is ONLY for students who expect to graduate at the end of the current academic term. Other students needing to change their contact address must do so in Colleague Self-Service. Students unable to access self-service should attempt to reset their password or contact the I.T. Helpdesk for assistance.
Academic Forgiveness Forms
- Academic Renewal Request
- Academic Reprieve Request
Academic Curriculum Forms
- Advanced Standing Exam Application
- Degree & Major Change Request *
- Request for Acceptance into Certification Program
- Course Substitution Request
- Petition to Waive UNIV 1001
Enrollment Forms
- Notification of Student Departure (total withdrawal from current academic term)
- Course Drop/Withdrawal Request
- Immediate Readmit After Graduation for Continued UG Enrollment
- Contract for Probationary Enrollment
- Administrative Withdrawal Request (must be submitted by course instructor) *
- Taught-By-Arrangement Course Request (must be submitted by course instructor or department chair) *
- Individual Study Course Request (must be submitted by course instructor or department chair) *
- Academic Suspension Appeal Request *